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Facilities Finance Administrator

2 weeks ago

Singapore JLL Full time

JLL supports the Whole You, personally and professionally.
Facilities Finance Administrator
Work Dynamics - Integrated Facilities Management
**Key Responsibilities**:Financial Processing**:
Process invoices and expense reports for facilities-related costs
Reconcile accounts and resolve discrepancies
Manage purchase orders and track spending against budgets
Assist with month-end and year-end financial closing processes
**Budgeting and Forecasting**:
Support the development of annual facilities budgets
Assist in creating financial forecasts and projections
Track actual spending against budgeted amounts
Identify and report on budget variances
**Reporting and Analysis**:
Prepare regular financial reports for facilities management
Analyze financial data to identify trends and opportunities for cost savings
Create ad-hoc reports as requested by management
Maintain accurate financial records and documentation
**Vendor Management**:
Process vendor payments and manage vendor relationships
Maintain vendor contracts and ensure compliance with financial terms
Assist in negotiating prices and terms with suppliers
**Cost Control**:
Implement and maintain cost control measures
Identify areas for potential cost savings and efficiency improvements
Support initiatives to optimize facilities-related expenses
**Compliance and Auditing**:
Ensure compliance with company financial policies and procedures
Assist with internal and external audits related to facilities finances
Maintain accurate and up-to-date financial documentation
**System Management**:
Manage financial data in facilities management and accounting systems
Ensure data accuracy and integrity across all systems
Assist in implementing and improving financial processes and systems

**Qualifications**:
Diploma in Finance, Accounting, or related field
2-4 years of experience in financial administration, preferably in facilities management
Strong proficiency in Microsoft Excel and financial management software
Knowledge of accounting principles and financial reporting
Excellent analytical and problem-solving skills
Strong attention to detail and accuracy
Good communication skills, both written and verbal
Ability to manage multiple tasks and meet deadlines
Understanding of facilities management processes (preferred)
Experience with ERP systems (e.g., SAP, Oracle, Tradeshift) is a plus
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.