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Personal Assistant

3 weeks ago

Temasek Boulevard, Singapore AGILIS HR CONSULTING PTE. LTD. Full time

The Personal Assistant (PA) & Team Coordinator is responsible for ensuring the smooth operation of the office and seamless support to clients, as well as providing full administrative support to the Managing Director, APAC.
- Responsible for the development & implementation of efficient office procedures. Managing supplies and maintenance of areas.
- Responsible for incoming and outgoing mail, shipping, and receiving; guardian of confidential documents
- Provide support for Marketing/Communications i.e. maintains a mailing list for clients, send off newsletters, invitations, etc.
- Provide support for the team: staff travel arrangements and expense claims, procurement of supplies, etc.
- Provide financial administrative support: i.e. invoicing, expense claims and coordinating with the Finance Manager
- Management of the database and taking on the role of a data privacy office
- Management of the database and taking on the role of a data privacy officer
- When assigned, conduct research via the internet or LinkedIn and other 3rd party websites.

Skills Required:

- Proficient in Typing / Minutes & Notetaking
- Efficient organizational skills in all aspects
- Proficient in Microsoft Office (Excel, Word & PowerPoint), google apps/ google docs
- Comfortable using (or learning) Acrobat PDF and mac computer

Competencies Needed:

- Teamwork & effective communication Skill
- Organization & Time Management
- Attention to detail and result orientedness
- Assertiveness with Tact, discretion, and diplomacy
- Project / Time Management & Multi-tasking skills
- Resilience and problem-solving skills
- Self-directed and proactiveness (ie to see what needs doing and to do it)

Qualification: (It's the attitude that counts)
- Relevant 3+ years of experience and have thrived well in a fast-paced dynamic environment with mínimal supervision
- Ability to communicate and coordinate with a diverse set of clients across APAC
- Typing and formatting reports
- Experienced in arranging multiple meetings across different countries and continents, previous working experience in and executive search or recruitment companies is a big plus
- Fluency in English is a must, additional language skill especially in Chinese will be an advantage

**Salary**: $3,000.00 - $5,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Dental insurance
- Health insurance
- Professional development
- Promotion to permanent employee
- Vision insurance

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary
- Yearly bonus

Work Location: In person