Logistics Administrative Assistant

1 week ago

Singapore COMONE INT'L LOGISTICS PTE. LTD. Full time

**Job Title**:Administrative Assistant - Logistics

**Location**:WEST SIDE

**Job Type**:Full-Time

**Job Overview**:
**Key Responsibilities**:

- Perform general administrative tasks such as filing, organizing, and maintaining company records and documents related to logistics operations.
- Coordinate and schedule appointments, meetings, and transportation bookings for logistics teams and clients.
- Process and track shipments, ensuring all documentation (invoices, bills of lading, shipping schedules) is accurate and up to date.
- Assist in maintaining inventory records and manage stock levels, ensuring timely ordering of supplies and equipment as needed.
- Liaise with internal teams, customers, and vendors to ensure seamless communication and service delivery.
- Prepare reports and documentation for management, including shipment status, delivery schedules, and other logístical data.
- Assist with the preparation and review of contracts, agreements, and other relevant paperwork for logistics and transportation services.
- Maintain and update client databases and logistics tracking systems.
- Handle inquiries from clients, vendors, and internal departments regarding shipment status, delivery issues, or general operational queries.
- Assist with budgeting and expense tracking for logistics-related projects.
- Support the logistics team with any other administrative tasks and projects as required.

**Qualifications**:

- Previous experience in an administrative role, preferably within the logistics, transportation, or supply chain industry.
- Strong organizational and time-management skills with the ability to multitask and prioritize tasks effectively.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with logistics software or databases is a plus.
- Attention to detail and accuracy in handling documents and data.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Problem-solving skills and the ability to handle inquiries or issues promptly and professionally.

**Benefits**:

- Competitive salary and benefits package.
- Opportunities for career growth and development within the logistics industry.
- Friendly and supportive team environment.

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