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Finance & Admin Manager
3 weeks ago
Marymount Centre is a social service organization dedicated to empowering lives, restoring rights, and upholding dignity for marginalized women and children in Singapore. Our services include three 24-hour Residential Homes, a 24-hour crisis shelter for women and children and a Student Care Centre providing after-school care.
We're seeking a compassionate, resilient, and competent Finance & Admin Manager to oversee our financial accounting and maintenance operations. This full-time position offers the opportunity to work in a collaborative environment with a team passionate about supporting vulnerable women and children.
**Job Description - Finance & Admin Manager**
**1.**Finance**
- Maintain a full set of accounts and monitor the financial performance on an ongoing basis, tracking revenue and expenses and making adjustments as needed to ensure that the organisation is operating within its budget.
- Responsible for monthly, quarterly, bi-yearly, and year-end reports and other financial reporting are delivered in line with the Group’s deadlines.
- Maintain up-to-date knowledge of best practices in IPC financial management and ensure that the organization’s financial policies and procedures are in compliance with all relevant regulations and guidelines.
- Liaise with departments to resolve any invoice discrepancies.
- Ensure accuracy and reliability of accounting data and transactions in the accounting system, QuickBooks.
- In charge of annual audit and compliance with government regulations.
- Prepare and review journal entries, accruals and balance sheet reconciliations.
- Oversee banking operations, including account opening/closing, signatory management, Board resolutions and bank reconciliations. Ensure compliance with relevant regulations.
- Government grants administration, ensuring timely submission of claims and subsequent reimbursements from government authorities.
- Manage annual budgeting/forecasting and operational budgeting process.
- Manage the Group’s fixed assets, including tracking, depreciation and disposal.
- To review, streamline and improve existing processes and procedures.
**2.**Admin/Operations**
- Oversee the centre's estate management and ensure compliance with all regulatory, licensing, safety, and environmental requirements, such as evacuation procedures and emergency preparedness.
- Supervise the Maintenance Officer, ensuring all maintenance and repair/ renovation works for the Centre are completed promptly.
- Review and implement security and safety of the premises and property, including the establishment of security (e.g. CCTV) and safety procedures and conduct emergency exercises.
- Work with Residential Managers on Business Continuity Management Policies and SOPs, ensuring operating and maintaining processes, capabilities and response structures are available to survive any disruptions.
- Contribute towards the review and enhancement of systems by harnessing technology to improve productivity and efficiency e.g. CCTV and access-card system.
- Backup for payroll, if required.
**Requirements**:
- Bachelor’s degree in Accounting.
- Minimum of 5 years of relevant experience.
- Proficiency in accounting software and working experience with QuickBooks will be an added advantage.
- Strong analytical skills.
- Excellent organisational and teamwork.
- Good communication and interpersonal skills with the ability to interact effectively with various stakeholders.
- Hands-on, resourceful and able to lead.
