Property Administration Executive

6 days ago

Singapore PADI HOLDINGS PTE LTD Full time

**Property related**
- Liaise with property agents on leasing of our vacant properties and furnish relevant details regarding the said premises and the condominium facilities

Administration of property matters
- credit control, acquiring new leases and negotiation of renewal leases for residential/commercial space
- Keep records of feedback of viewings from prospective tenants/ property agent
- Ensure apartment is ready for resident to move-in on agreed date
- Manage relationships with tenants and external agents
- Represent the company in a professional manner at all the times

**Administrative**
- Communicate with manager regarding rents received, accuracy of invoices received; that purchase orders are attached and invoices are coded correctly, according to company procedures.
- Ensure that all proper and legal documents are received, current, accurately verified and entered into the computer from new tenants/vendors, prior to action being taken
- Ensure that all invoices received from the properties are approved, entered and paid within a timely manner.
- Prepare and submit expense claims for processing in a timely and accurate manner
- Develop and maintain hard and soft filing systems in accordance to Management requirements
- Handle incoming mails, electronic mail and replies independently in a prompt and professional manner

Any other ad hoc tasks as assigned by management.

**Requirements**:

- Diploma in Business Administration/Real Estate or equivalent
- Minimum 10 years working experience
- An independent self-starter, with previous experience in similar multi-function roles
- Ability to communicate effectively and confidently with all levels of audience
- Excellent organisational ability with attention to detail
- Ability to work under pressure and prioritise effectively
- Prior worked exposures in a small family office set up would be advantageous.
- Proficiency in MS Office and Internet skills is a pre-requisite
- Good command of spoken and written English
- Able to multi-task and yet is meticulous

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