Part Time Admin Assistant

2 weeks ago

Geylang, Singapore Your Only Gift Full time

$12 / hour, ubi tech park

Part time hours : 2 to 5 days per week

Able to convert to full time after 3 months probation

**Scheduled Tasks (Thursday & Friday)**:

- Generate and print barcodes for packaging purposes.
- Conduct stock inventory counts and update records.
- Efficiently sort and manage goods returns by coordinating with drivers.
- Perform Goods Receipt Note (GRN) in the app for returned stocks.
- Ensure the organization and neat arrangement of stocks in the warehouse.
- Maintain a clean and organized office environment.
- Plan the following week's job schedule for drivers.
- Coordinate with drivers to communicate their schedules for the upcoming week.

**Tuesday & Wednesday Tasks**:

- Provide instructions to packers for Purchase Order (PO) packing.
- Print Special Packaging and Crating (SPC) invoices.
- Retrieve and organize HP shop invoices according to PO.
- Check if HP shop orders require cable ties; instruct packers accordingly.
- Plan and communicate the driver's job schedule for the week.
- Instruct packers to print and organize schedules, sorting stocks by individual drivers.
- Verify the quality of stocks packed by packers.

**Adhoc Responsibilities**:

- Prepare and dispatch online parcels daily.
- Manage the company's online shop.
- Prepare stocks for wagon/spinner deliveries.
- Coordinate with drivers for timely stock deliveries.

**Requirements**:

- Proven experience in warehouse coordination or a related field.
- Strong organizational and multitasking skills.
- Attention to detail in managing inventory and stock records.
- Excellent communication skills to coordinate with drivers and packers.
- Proficiency in using inventory management software and apps.
- Ability to adapt to adhoc tasks and prioritize effectively.
- Knowledge of packing procedures, including barcode generation.
- Familiarity with online shop management and parcel preparation.
- Flexibility to work on Tuesdays, Wednesdays, Thursdays, and Fridays.
- Positive attitude and commitment to maintaining a clean and organized workspace.

**Job Types**: Part-time, Temporary, Freelance

**Salary**: $12.00 per hour

Expected hours: 5 - 8 per week

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- sales or coordinator: 1 year (preferred)

Ability to Commute:

- Singapore 408564 (required)

Ability to Relocate:

- Singapore 408564: Relocate before starting work (required)

Work Location: In person

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