Project Coordinator

**Job Title Project Coordinator - M&E & QS**

Department/Reporting
- Department: Operation Department
- Reports to: Project Manager

**Key Responsibilities**
- Site coordination and stakeholder liaison
- Attend site matters such as complaints, meetings, and requests.
- Maintain an accurate site diary and record minutes; communicate outcomes to stakeholders.
- Act as a point of contact between clients, consultants, contractors, and internal teams.
- Commercial administration under SOR term contracts
- Issue quotations and prepare service reports based on Schedule of Rates (SOR) term contracts.
- Prepare and process variations, change orders, and related documentation.
- Track costs, budgets, and contract compliance; maintain accurate records and filing.
- Scheduling, planning, and permits
- Arrange and monitor the schedule of works; coordinate resources, materials, and subcontractors.
- Manage permits to work (PTW) and related safety/compliance requirements; ensure timely permit issuance and closure.
- Monitor progress against planned milestones and communicate deviations or risks.
- Personal qualities and demeanor
- Demonstrate commitment, responsibility, and a cheerful, proactive disposition in interactions with team members and clients.
- Building maintenance and renovation knowledge
- Experience and qualifications
- Minimum 3 years of experience in project administration/coordination, preferably within construction, facilities management, or related sectors.
- Experience or exposure to M&E works and QS activities is highly desirable.
- Additional administrative, technical, and coordination duties
- Assist with documentation control, contract administration, procurement support, and reporting.
- Support quality assurance, safety compliance, and site inspections as required.

Qualifications and Skills
- Education: Diploma in Mechanical or Electrical Engineering, Building/Construction Management, Quantity Surveying, or a related field.
- Experience: 3+ years in project administration/coordination; M&E and QS exposure preferred.
- Technical/Software: Proficient in MS Office (Word, Excel, PowerPoint); familiar with project management software (e.g., MS Project, Primavera) and document control systems; ability to read drawings and specifications.
- Communication: Strong written and spoken communication; effective liaison with clients, consultants, and contractors.
- Organization: Excellent multitasking, time management, and attention to detail; able to maintain accurate records and meet deadlines.
- Cost/Contract Awareness: Basic understanding of quotations, cost tracking, budgets, and change management under term contracts.
- Safety/Regulatory: Basic knowledge of permits to work, safety standards, and site compliance.

Desirable Criteria (additional attributes that make a great Project Coordinator)
- Hands-on experience with M&E services and/or QS processes (measurement, pricing, and cost control).
- Familiarity with building maintenance planning, renovations, and lifecycle cost considerations.
- Ability to interpret drawings, specifications, and technical documents.
- Negotiation skills and vendor/subcontractor management capabilities.
- Problem-solving mindset and proactive risk identification/mitigation.
- Customer-service orientation and strong stakeholder management.
- Willingness to learn and adapt in a dynamic project environment; occasional on-site visits may be required.
- Certifications (optional but advantageous): safety certifications, or a basic project management certification.

Working Conditions
- Position may require site visits, occasional travel to project sites, and flexible hours to support project demands.
- Typical office hours with field/component work as needed.