Procurement and Administrative Executive

6 days ago

Singapore J&T Express Singapore Pte ltd Full time

J&T Express is a technology-driven eCommerce enabler for brands and sellers to embark on and scale their eCommerce businesses. We converge technology and services to power the next generation of eCommerce businesses.

We are passionate, enthusiastic, and open-minded in providing the best solutions and play a key role in the growth and success of our client’s brands.

**Responsibilities**
- Source for materials both local and overseas
- Monitoring the delivery of the purchased equipment or items
- Ensure that the equipment or items purchased to meet the specification provided.
- Maintain accurate records of purchases and pricing
- Manage approved vendors and ensure that suppliers' database is well maintained and up to date
- Conduct vendor screening, supply market research and analytical studies for potential suppliers
- Prepare and issue tender documents in accordance with requirements.
- Conduct review and evaluation of quotations/tenders from vendors.
- Provide support in periodic vendor evaluation
- Ensure compliance with Procurement Policy and the company's SOPs for all procurement-related activities.
- Assist with internal process improvement through procurement strategies and obtaining cost savings.
- Any other ad-hoc duties as assigned from time to time.

**Admin Duties**
- Invoice administration - assessment/settlement of Invoice and scrutinise and verify incoming
- Invoices that the details are in accordance with the purchase and delivery orders
- Monitors and provide support in areas of general office supplies and services
- Preparation of reports and memos for the department
- Assisting in the asset management and warehouse material management
- Any other ad-hoc administrative duties as assigned from time to time

**Requirements**:

- Physically fit
- Minimum 3 years of experience in the related field
- Minimum GCE ‘N’ level or equivalent
- Proficient in Microsoft Office (Excel, Words, PowerPoint)
- Strong negotiation, communication, and interpersonal skills.
- Good time management and ability to work under pressure.
- Familiar with local and overseas sources for material and equipment.
- Knowledge of market pricing for material and equipment analysis.
- Ability to multitask, prioritise, and manage time efficiently
- Strong interpersonal, communication and analytical skills is a requisite
- Team player and contribute proactively to the department and stakeholder
- Able to work in a fast-paced environment

**Competencies**
- Attention to Detail — The job requires being careful about detail and thorough in completing work tasks
- Communication and interpersonal skills - The job requires being a skilled negotiator, listener, and agile speaker to address concerns across all levels of people
- Cooperation — The job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude
- Teamwork - The job requires a great amount of collaboration to work and perform more efficiently in a team

It's easy to be part of the J&T Express Singapore family.

**Job Types**: Full-time, Permanent

**Salary**: $2,700.00 - $3,400.00 per month

**Benefits**:

- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- 13th month salary

**Education**:

- GCE 'O' Level or GCE 'N' Level (preferred)

**Experience**:

- Procurement: 3 years (preferred)
- Administrative: 3 years (preferred)

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