Temp Admin Executive

2 weeks ago

Singapore Nanyang Technological University Full time

The S. Rajaratnam School of International Studies (RSIS), a Graduate School of Nanyang Technological University (NTU), is a leading professional school of international affairs and policy-oriented think tank. The School invites suitably qualified individuals for the position of:
Temp Admin Executive

Administrative
- Coordinate and prepare for meetings, including putting up and circulating the agenda, booking of meeting space.
- Assist with note taking and following up on action items to ensure completion according to agreed timeline.
- Maintain and update all documentation in shared drive as and when necessary.
- Support the SCRP Team by sourcing, vetting and coordinating with vendors and suppliers or as directed by the Senior/Manager of SCRP
- Coordinate with Research Team, to help ensure deliverables are completed within timeline.

Events Management & Support

1. Work with SCRP to assist with organizing webinars / seminars, workshops and conferences. This includes but is not limited to
- Designing and distributing EDMs and invitations
- coordinating with speakers / guests
- managing event registration and tracking attendance
- collecting and compiling of event feedback
- following-up with attendees for any various requests

2. Providing secretariat support by
- Assisting and following through with delegates on their queries
- work with NTU appointed vendors to make travel and accommodation arrangements

3. Staffing secretariat at ICCS including
- Assisting speaker and delegate management
- Co-ordinating with OIA and Rapporteur Teams
- Work with internal (RSIS) and external (MCCY) stakeholders to ensure smooth delivery of conference
- Work with appointed vendors as necessary

All applicants should submit the following:

- A cover letter specifying how your qualifications match the job description; and
- A detailed curriculum vitae.

For further information about RSIS, please visit our website:

Hiring Institution: RSIS

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