Corp Sec

**In a nutshell**:
We are a regional boutique corporate services provider seeking a qualified and experienced Corporate Service Officer who preferably meets the requirements of being the ACRA Qualified Individual to support our Registered Filing Agent (RFA) operations in Singapore.

**Key Responsibilities**:

- Act as ACRA Qualified Individual under our RFA status, ensuring compliance with ACRA and MAS regulatory frameworks.
- Company Incorporation & Secretarial Services: Manage the full spectrum of incorporation and ongoing statutory requirements for local and foreign companies.
- Compliance Oversight: Monitor internal processes to ensure adherence to AML/CFT regulations, ACRA guidelines, and industry best practices.
- Client Advisory and support: Advise clients on incorporation, compliance, and trust-related matters, ensuring alignment with local regulations.
- Internal Training & Development: Contribute to staff training on compliance standards and assist with the development of internal policies and SOPs.
- Reporting & Audits: Prepare statutory filings, assist in compliance reviews and audits, and liaise with regulators where necessary.
- Handle a portfolio of corporate secretariat matters for both Singapore and Overseas companies including preparation of Directors’ Resolutions, AGM & EGM documents and preparation of materials for meeting
- Prepare and draft board resolution and minutes examples change of directors and/or secretary, establishment of bank accounts and facilities, transfer of shares, increase of share capital, etc
- E-filing of various transactions with ACRA which includes Annual Return, Return of Allotment, Appointment of Officers, etc
- Maintaining statutory registers: This includes keeping accurate records of company members, directors, and other important information required by law.
- Ensure compliance with statutory and regulatory requirements including meeting deadlines
- Organize and co-ordinate board meetings and preparation of board papers
- Liaise with external parties such as other corporate secretarial service providers, notary offices, etc
- Attend to notarization and legalization of documents
- Respond to requests from business units and auditors for information and documents
Ensuring compliance with laws and regulations: This includes staying up-to-date with changes to laws and regulations that may affect the company, and ensuring that the company is in compliance.
- Managing communication with shareholders: This includes communicating with shareholders and ensuring that they receive the information they need to make informed decisions.
- Keeping up-to-date with corporate governance best practices: This includes staying informed about best practices in corporate governance and implementing them within the company.

**Qualifications and skillssets we are looking for**:

- Comfortable in speaking Mandarin to liaise with Chinese-speaking clients would be an advantage
- Diploma or Degree in any relevant field.
- Qualifying as an ACRA Qualified Individual — e.g., advocate and solicitor, registered public accountant, or experienced corporate secretary, is a great plus.
- Member of recognized professional bodies (e.g., CSIS, ISCA, AIA Singapore, ICA).
- Prior experience in corporate secretarial services and company incorporation in Singapore.
- Familiar with the Companies Act, Trust Companies Act, AML/CFT regulations, and ACRA filing requirements
- Strong organizational and interpersonal skills, high attention to detail, and the ability to work independently across time zones with international teams.
- Ability to priortise and meet deadlines
- Fast learner, you can expect to gain knowledge from various areas in a fast pace environment.
- Team player with the ability to multi-task, work under pressure.

**We are an organization with a regional footprint and the role is Singapore-based. The work is varied by the sheer nature of the regional environment that we operate in and the culture we have is inclusive and we believe in having a healthy work life balance.**

**In sending us your personal data and curriculum vitae (CV), you hereby consent to Asmira Global Advisory Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.