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Receptionist (1 Year Agency Contract)

2 weeks ago

Singapore ETHOS SEARCH ASSOCIATES PTE. LTD. Full time

5 days work week on site in office near Boon Lay MRT.

The receptionist is responsible for ensuring operational excellence and regulatory compliance within the center. This role involves providing comprehensive administrative and operational support to facilitate smooth day-to-day operations and successful execution of center events.

**Responsibilities**:
**Visitor Handling**:

- Welcome visitors in a pleasant manner to provide the best front desk experience
- Ensure all visitors, contractors, and guests are registered upon arrival
- Ensure all access passes are accounted for and no unauthorized personnel enter the workshop
- Escalate security incidents immediately and ensure new visitors/contractors watch the safety video
- Maintain workshop PPE for visitors and conduct roll call during emergencies

**Courier Handling**:

- Handle internal/external courier services
- Manage overseas shipments, contact forwarders for pick-up, prepare shipping documents, and record dispatch

**Administrative Tasks**:

- Open the mailbox daily and distribute mail to staff.
- Manage stamp inventory and restock stamps when required.
- Manage keys inventory at the reception and record key borrowing.
- Upkeep admin asset inventory management and assist in admin purchases

**Goods Receiving**:

- Inform requestors of purchases arrival, check goods quantity against delivery orders, sign and acknowledge DO, and hand DO/invoices to Finance.
- Scan all invoices/Delivery Orders and assist in SAP Goods Received updates

**Miscellaneous**:

- Activate the welcome board for VIP guests, maintain 5S standards for reception, and ensure lights and electronics are secured after working hours
- Perform any other duties assigned by the supervisor

**Job Requirements**:

- Minimum qualification: Nitec in a related field
- At least 1 year of experience in a receptionist or administrative role is highly desirable
- Excellent communication and interpersonal skills to interact effectively with visitors and staff
- Willingness to occasionally work outside office hours
- Proficiency in Microsoft Office
- Self-driven, meticulous, able to multi-task and work independently and as part of a team
- Flexibility to adapt to changing priorities and handle unexpected situations
- Eager to learn new knowledge and technology