
Accounts & Admin. Executive
7 days ago
**ACCOUNTS & ADMIN. EXECUTIVE
The Accounts & Admin. Assistant serves to support the office and staff with administrative duties. He / She will ensure that the necessary processes and documentations are carried out according to procedures in a timely manner.
The Accounts & Admin. Assistant reports to the Managing Director (MD).
Administrative Activities of this Role - **ADMIN**
- Attend to telephone calls
- Attend to visitors and carry out procedures for visitors to the office
- Maintain the office stationaries, office machines, pantry
- Collect mail from the head office receptionist
- Assist the staff with administrative work such as photocopying, scanning, printing, passing
documents to the store
- Any other administrative duties assigned by the MD
Accounting Activities of this Role - **AR**
- Check and update payments received in the bank accounts, into the Cash Book
- Record and deposit cheques received
- Manage petty cash
- Prepare receipt voucher and manage cash from COD customers
- Inform respective sales personnel for those customers paying in advance or COD payments
- Update customer Aging Report after receiving payment
- Merge PDF of DO, SO, PO and other supporting documents for invoice preparation
Accounting Activities of this Role - **AP**
- Check supplier / subcontractor invoices and supporting documents from Procurement / Project team Update payables in the Cash Book
- Prepare payment for approval listing
- Prepare for GIRO payment
Basic Requirements of this Role
Computer skills in Microsoft Programs such as Word, Excel. Written and verbal communication skills in English
Organized and detailed
Independent and outgoing personality
Ability to think out-of-the-box
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