Administration and Operations Manager

4 days ago

Novena, Singapore The Methodist Church in Singapore Full time

**The Methodist School of Music** (MSM) is an agency of **The Methodist Church in Singapore** (MCS). Its Worship and Music (WM) arm seeks to enhance the quality of worship by nurturing and equipping the body of Christ in the areas of Worship and Music. At the same time, as a private school registered with the Ministry of Education, the school offers various music instrumental and dance classes through its Community Music (CM) arm.

We have a vacancy for an **Administration and Operations Manager (Contract for Service for 6-month, Part-Time)**.

**Responsibilities and Duties**

1. Primary Duties - Manage the school’s daily operations, facilities, and expenses
- Oversee the MSM administration team.
- Oversee the management of school records, e.g. student database, fee payment record, etc.
- Coordinate office activities and operations (e.g. staff / faculty meetings, event management meetings, procurement of office supplies and services of external vendors where needed, etc.) to increase efficiency and ensure compliance with school policies and regulations.
- Manage school expenses within the allocated budget, and assist in budget request preparations.
- Oversee the maintenance and security, safety and overall environment of the school’s facilities.
- Ensure all operations are carried on in an appropriate, cost-effective way.
- Improve operational management systems, processes and best practices.

2. Secondary Duties - Coordinate event logistics and provide HR support
- Coordinate logistics for internal and external events.
- Manage HR-related administrative matters (e.g. maintain employee records, ensure compliance with HR policies)

**Job Requirements**
- Minimum Diploma or Degree in Business Administration from an established institution or university with at least 7 years of relevant working experience.
- Strong spoken and written communication skills are required to collaborate with internal and external stakeholders.
- Have good project management and problem-solving skills to analyse issues and recommend solutions.
- Able to communicate effectively across many levels of committees headed by clergy and laity.
- Able to work well independently and under tight timelines.
- Proficient in MS Office Application (Word, Excel, Powerpoint).
- Able to manage and supervise the administration team.

Please indicate the following information in your resume:

- Current & expected salary
- Reason(s) for leaving
- Availability to commence work

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