Office Administrator with Commodity Trading Firm

2 days ago

Singapore The Cap Consulting Group Pte Ltd Full time

**Must min 5 to 10 years of office admin exp gained with a MNC**:

- **Has experience organizing office activities and training events (must have)**:

- **Has a positive attitude, proactive, and takes initiative**

Our client is an international oil trading MNC which is very stable and established. It is based in town. For this role, you report to Chief Admin Officer (CAO) and Admin Mgr. This is a permanent position and the co allows a WFH arrangement 1 day per week.

**PRINCIPLE RESPONSIBILITIES**:

- Assist in the general administrative functions of the Company. Assess the Company’s needs for records, information, communication, and other common services and ensure that the organization’s administrative needs are met efficiently, reliably, and economically.
- Oversee housekeeping and maintenance of office facilities, including reception area, conference/meeting rooms and pantries. Ensure environment, health, and safety standards are met, and comply with government regulations.
- Input data into accounting system, prepare instructions and maintain records of approval transactions.
- Assist with documentation and other administrative activities (including but not limited to maintaining filing system of document and managing Company’s service agreements)
- Procure and keep track of office supplies.
- Maintain and update group mailing list and other general administration databases (such as internal telephone directories).
- Manage hotel, transportation, golf, and restaurant reservations.
- Support in organizing company events and meetings (including but not limited to activities and assignments directed by CAO and Manager, HR & Admin)
- Liaise with IT team for IT support.
- Coordinate preparation and distribution of seasonal greeting cards of the company.
- Manage drivers and related support (such as scheduling and conflict management).
- Take turns as part of the admin team (of 4 staff) to support reception duties (including but not limited to posting and mail retrieval, serving drinks to the guests).

**QUALIFICATION AND REQUIREMENT**:

- **Degree/Polytechnic Diploma holder in any discipline**:

- **Must have some years of relevant working experience in general affairs and administration.**:

- **Must min 5 to 10 years of office admin exp gained with an MNC**:

- **Has experience organizing office activities and training events (must have)**:

- **Has a positive attitude, proactive, and takes initiative**:

- **Keen to learn, mature and professional**:
Posted by: CAP Consulting (EA license: 14C7175)

Caroline Poh (EA Registration: R1105649)

Date Posted - 20 December 2024

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person

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