Office Administrator

1 week ago

Singapore TANSIN ENGINEERING & SERVICES PTE. LTD. Full time

**Objectives of this role**:

- Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning
- Manage company facilities, including space planning/design, vendor contracts and relations, and office functions and services
- Serve as primary liaison between company staff and building managers, providing information, answering questions, and responding to requests
- Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience

**Responsibilities**:

- Greet office visitors, answer and direct phone calls, field inquiries from sales representatives, and maintain office efficiency by arranging repairs
- Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail
- Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents
- Update spreadsheets used by accounting, production, and field services
- Schedule and track meetings and appointments, book flights, and handle travel logistics

**Required skills and qualifications**:

- Proven success in office administration
- Superb written and verbal communication skills
- Strong time-management and multitasking abilities
- Ability to maintain confidentiality of company information
- High school diploma or equivalent

**Preferred skills and qualifications**:

- Bachelor’s or associate’s degree (or equivalent)
- Experience in managing budgets and expenses
- Experience in developing internal processes and filing systems

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