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Executive, Venue Operations, Ocbc Aquatic Centre

2 weeks ago

Singapore Singapore Sports Hub Full time

**PURPOSE**

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**ROLES &**

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**RESPONSIBILITIES**

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- Assists Manager in preparing reports, statistical data, and correspondence, and maintains files and records
- Manages calendar, schedules meetings, and provides administrative support
- Prepares agendas, minutes, and records of meetings when required
- Operates standard office equipment such as copiers, computer keyboard, calculators, printers, fax, sorters, collators, canner and other common to an administrate environment
- Assists in budget preparation and fiscal/financial record keeping
- Responsible for assisting with the preparation and maintenance of official records and coordination of responses to request
- Work with the Managers and Executives to administer all required processes
- Organizes and maintains accurate records and documentation
- Maintain accurate documentation of all actions, contracts, correspondence, research and more relating to the OCBC Aquatic Centre
- Schedule meetings as needed
- Receive inquires and obtain and communicate responses in a timely manner
- Improves operational procedures, conducts surveys, and makes recommendations for improvement
- Work event days as required and ensure proper supervision of all events and activities scheduled at the OCBC Aquatic Centre
- Support the production of Concept of Operations/Venue Handbooks through research, partner coordination, and administration
- Assist in the management of sport equipment and various inventory
- Co-ordinate and supervise day to day frontline staff as required
- Facilitate daily venue operations and public sessions at the venue as required
- Have an excellent knowledge of the venue and provide site information to clients, customers and staff as needed
- Monitor venue performance and operations, produce reports as required by management or clients
- Prepare documentation and information for staff, management, promoters and clients to enable them to effectively service all client groups entering the Singapore Sports Hub
- Support programming at OCBC Aquatic Centre
- Ensures adherence to health and safety policies
- Assist and manage events or functional areas where necessary

**REQUIREMENTS**

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- Working hours are 9:00AM to 6:30PM, Monday to Friday.
- Unique morning/evening and weekend hours will be required at various times during event mode. Occasional morning shifts required
- Other duties and responsibilities as assigned

**APPLICATION**

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