Administrative Assistant, Apac Etf and Index

Description

About this role

Role Aim/Purpose:
The ETF and Index Investments APAC administrative assistant will support members of the EII leadership team. They will be responsible for calendar management, supporting office operations, and coordination of events and team activities.

Key Responsibilities:

- Calendar management and administration for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
- Organize and handle logistics for internal/external meetings, team events, conferences, including conference room bookings, audio/video set up, catering, and other essential services
- Coordinate travel arrangements and submit expense reports in a timely manner in our corporate system Concur
- Anticipate necessary background material ensuring the leadership team members have everything they need in advance of their meetings
- Partner with the leadership team and other internal teams on the planning and coordination of EII APAC Leadership Team offsites, fully understanding of what the requirements are, providing suggestions, and ensuring smooth execution. This includes, but is not limited to, room/venue bookings, transportation, food/catering arrangements, office and seating arrangements.
- Support the Sales team in coordinating for and distributing client gifts, where needed
- Support in the coordination and logistics of EII events and large group meetings
- Manage tasks proactively and efficiently to ensure seamless coverage for all supported staff
- Build and maintain good business relationships with executives and administrative staff across EII APAC and the broader organisation
- Complete ad hoc administrative requests in a timely and thorough manner
- Provide reciprocal coverage to other assistants

Experience, Skills & Knowledge Required:

- Ability to work independently and assume additional responsibilities as required in a fast-paced, matrix management environment
- Absolute discretion and appropriate handling of highly sensitive and confidential information alongside demonstrating the highest standard of conduct, performance, and business ethics
- Attention to detail, time management and organisational skills
- Excellent verbal and written communication skills
- Proficiency in Microsoft Outlook and strength in the broader MS suite
- Enthusiastic, positive, and ‘can-do’ attitude
- Strong initiative and a proactive approach, with high level of energy, self-motivation and determination to solve problems
- Resourceful and able to navigate complexities of assigned tasks
- Collaborative team player

EarlyCareers

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s current hybrid work model is designed to enable in-person connections and collaboration that is core to our culture, while supporting increased flexibility for all employees. In line with local health guidance and regulations, employees are required to work at least 3 days in the office each week, with the flexibility to work from home up to 2 days a week. Some business groups may require more time in the office due to their roles and responsibilities. The health, safety and well-being of our people will always be our top priorities; we will continue to monitor local conditions and health advisories in making decisions about our work environments.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment - the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.