Assistant Manager, Oie
2 weeks ago
We seek a passionate team player who will support the Vice President (International Engagement) and his senior team to achieve strategic objectives by providing effective support, managing projects and coordinating schedules and travel. This colleague would also work closely with colleagues in the larger Office of International Engagement to support Regional Directorates and coordinate the effective business and running of International Engagement meetings and committees.
The incumbent will engage with internal and external stakeholders, including senior leadership and works closely with team colleagues
**Responsibilities**
**Personal Assistant**
- Diary management of the VPIE, organising meetings and appointments
- Manage travel arrangements for the VPIE and his leadership team
- Provide support the VPIE and his leadership team as required (to include conducting research, assisting to organise events, preparing correspondence, attending visitors and other tasks as arise from time to time)
**International Engagement Secretariat**
- Schedule meetings for a range of International Engagement meetings involving internal and external stakeholders including senior leadership
- Ensure the meticulous preparation/delivery of agendas, supporting documentation and minutes of meetings
- In collaboration with team members coordinate timely follow up of action items
- Implement workflows to retain and disseminate information about international relations generated through the Secretariat
- Support the planning and delivery of regular internal communications about NTU’s international activities
**International Relations**
- In close collaboration with regional managers support the activities of one or more regional directorates, including but not limited to supporting country report updates & high-level visits to NTU
- Develop an understanding of specific regions in international relations,
- Ensure the smooth organisation of programmes and conferences within Singapore and overseas, including virtual events and supporting shared activities.
And other duties as may be assigned from time to time based on needs of the VPIE and his leadership team and OIE operations.
**Requirements**:
- Bachelor degree
- Minimum 3 to 4 years years of relevant and related working experience in project/event management roles
- Pleasant personality with good interpersonal skills and ability to work with people at different levels
- Global perspective and cultural awareness
- Strong oral and writing skills as well as communication skills, both verbal and written
- Diligent, meticulous and able to work with minimum guidance
- Adaptable and resourceful
- Excellent organisational and time management skills with ability to work & achieve deadlines under pressure
- Proven competency in MS Office, including MS Excel (pivot tables, VLookup and charts), data management tools
- Strong team player
- Proficient in problem diagnostics and resolution, with the ability to work autonomously
- Customer service orientation and communication skills
- Works collaboratively with peers and technical teams at various levels in the organisation
- Proven analytical and problem-solving abilities
- Highly self-motivated and directed
Hiring Institution: NTU
In line with Singapore’s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click here.
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