Programmes Executive

2 weeks ago

Singapore TRUSTED SERVICES PTE. LTD. Full time

We are looking for a highly organised and detail-oriented Programmes Executive to join our team in managing a private club. In this role, you will be responsible for planning and coordinating events and activities, as well as performing tasks related to management of the club’s operations and membership.

**Key responsibilities**
- Identify, plan, and execute a variety of events, including fireside chats and dialogues, social activities, member engagement lunches/dinners, etc. This includes developing the event proposal (programme, budgets, and timelines), procuring necessary resources and vendors, managing event logistics to ensure smooth execution, as well as marketing the events to members.
- Work closely with the club’s management committee and secretariat to ensure that events align with the organisation's overall mission and goals.
- Manage membership databases, including member registration, renewals, and regular updating of members’ details.
- Provide excellent customer service to members, responding to inquiries in a timely and professional manner.
- Maintain accurate records of the club’s activities, financial transactions, and documents.

**What we are looking for**
- Have a minimum of 2 years of experience in event planning and/or corporate secretariat functions.
- Possess excellent interpersonal, communication, and project management skills, as well as the ability to work well both independently and as part of a team.
- Have a strong attention to detail, is resourceful, and possess the ability to manage multiple projects simultaneously.
- Be able to manage project timelines well and ensure that tasks are completed on schedule.
- Is tech-savvy and proficient in digital tools including Microsoft Word, Excel, Power Point, and Outlook, as well as event management tools (e.g. Eventbrite), virtual event platforms (e.g. Zoom, Microsoft Teams).
- Ability to maintain confidentiality and discretion when dealing with information of sensitive nature (e.g. members’ details).

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