
Project Services Executive
5 days ago
A well-established marine company located in Tuas is seeking a **Project Services Executive / Secretary **on **Staff **position.
**Benefits**
- S$ 3500 - 4500 per month depending on relevant experience
- 2 Years contract, renewable
- Contract Completion Bonus - 1 month for each complete Year of Service therefore 2 Months for 2 Years Contract. Only given on 2 years Contract Completion
- 14 Days Annual Leave
- 14 Days Medical Leave
- All other Leaves as per Company Policy
- Working Hours 730 am to 530 pm Mon to Thurs, 730 am to 430 pm Fri
**Responsibilities**
- Provide full secretarial and administrative support to the Project Team
- Handle confidential correspondence, files, and documents
- Prepare reports, documents, and presentation/meeting materials as well as minutes taking
- Schedule, organise and coordinate internal and external meetings and appointments
- Prepare necessary documents and instructions to clients, internal stakeholders and subcontractors throughout the project
- Set up and maintain filing system; organise file archival
- Under direction, organise travel arrangements, administer bookings of flights, manage travel visa arrangements and booking of hotels
- Be a general contact for staff/clients and receive visitors where appropriate
- Handle the maintenance of office equipment, keep records of office inventory and supplies including stationery to ensure sufficient inventory is available at all times
- General administrative tasks as and when required
**Requirements**:
- Preferably with relevant working experience in project management teams
- Good knowledge of project secretarial duties and office management skills
- Strong administrative and secretarial skill and able to multi-task and prioritize work among multiple stakeholders
- Professional and discreet in handling confidential and sensitive matters
- Proficient in Microsoft Office (Excel, PowerPoint, Word)
- Good interpersonal and communication skills (both spoken and written)
- Ability to work in fast-paced environment and under pressure
- Meticulous, independent, and organised individual
- Positive work attitude with strong initiatives and a team player
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