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Contract Manager

3 weeks ago

Singapore SEATRIUM O&G (AMERICAS) LIMITED Full time

Job Descriptions:

- Ensure alignment with the Project Management team on Project contract administration needs, objectives and requirements.
- Ensure the project team understands and utilizes the contracts properly.
- Advise the Project Management Team, Procurement Manager and Subcontracts Manager of company on aspects of Project execution which deviates from contract requirements.
- Provide alternate mitigating contract articles and successfully negotiate with customers with compelling arguments.
- Write contract letters and other communications and notices.
- Ensure in liaison with the other functions that the required insurance coverage is timely put in place and that required insurance certificates are provided/obtained from vendors and subcontractors.
- Contract administration during project execution, ensuring that all aspects of the contract during the bidding and execution phase are addressed with the objective of contributing to maximise project revenues.
- Manage the change order process from identification to resolution of change: prepare, interfacing with involved functions, and negotiate any claims against or from client and vendors/subcontractors.
- Transfer originals of contractual documents to proper function(s), in accordance with the applicable procedures.
- Ensure that contractual information used by the project team is accurate and up-to-date.
- Manage contract milestone activities, and close-out activities, ensure orderly turnover of Project.
- Check that milestone completion notices and other documents required for payment meet contractual requirements.
- Liaison with Project Management Team and relevant stakeholders to prepare and timely submission of deliverables under the contract.
- Support in negotiations of claims, variations, changes and disputes with contractors in collaboration with Project Management, Legal Department and others as required.
- Ensure communication of changes to contracts to all key stakeholders.
- Ensure Procurement/Subcontracting’s contract administration and procurement/subcontracting procedures and processes meet contract requirements.
- Ensure communications between Company and contractors are consistent with terms and conditions in agreements.
- Interface with the project team, internal departments and external vendors on matters such as cost, performance, progress assessment, payments, reporting, trends, and change orders.
- Liaise with project team, participate to meetings, examine drafts, revise and file all correspondence having a contractual relevance exchanged during project execution with clients, vendors, subcontractors and authorities.
- Attend meetings to assess progress on projects which are in motion, and take detailed notes to share with stakeholders
- Negotiating contract terms and conditions with each relevant stakeholders - customer, vendor/subcontractor, analyzing potential risks involved with certain contract agreements and helping Company and Project Management Team better understand the information outlined in the contracts.
- Evaluate supplier/subcontractor claims entitlement and variation order under the contract requirements.
- Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors.

Job Requirement:

- A degree or diploma in business management and/or equivalent is required.
- Proficient in Microsoft Office (Word, Excel and PowerPoint).
- Prior (2 to 3 years) work experience in a contract management role, contract administration role, purchasing or contracting.
- Exemplifies knowledge of contract law, accounting principles and finance.
- Possesses superior attention to detail in order to spot inconsistencies in contracts
- Ability in negotiating terms and drafting contracts.
- Has strong negotiation and mediation skills.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Able to work productively independently and as part of a team
- Must have excellent analytical thinking skills and problem solving abilities
- Previous experience as a project manager, or coordinating large projects is an asset.
- Experience working in Offshore, Engineering or Construction areas.