Senior Assistant Manager/manager, Research Administration

2 weeks ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

Key responsibilities include but are not limited to:

- Manage and ensure research grant administration policies, guidelines and terms and conditions are in accordance with the research grant funding agencies' and institute's regulations.
- Manage administration of pre-award research grant processes from grant call to award, including grant call preparation, grant review, budget scrubbing and evaluation.
- Monitoring of funds approved for each research grant call and tranche.
- Perform administrative, budgetary and compliance checks and liaise with various units and departments.
- Advise research teams on research grant processes and guidelines, human resource and financial administration guidelines.
- Manage post-award research grant submissions of project amendment/deviation request, project progress and final reports.
- Liaison with stakeholders, external parties and auditors.
- Assist in organizing and facilitating research grants panel meetings, presentations, recording minutes and notes for committees and/or meetings and providing secretarial and logístical support.
- Closely monitor the KPIs for the different programs and the utilization of the budget and update the Program PIs on a regular basis.
- He/she will also need to and track the Actionable items from the Monthly PIs' meeting. Manage and maintain research project databases, records and documents.
- Assist with any other duties as and when assigned by supervisor.

**Requirements**:

- At least a bachelor's degree in any fields.
- At least 5 years of relevant working experience in research grant and/or project management in an educational institution.
- Possess excellent writing, communication, and interpersonal skills.
- Strong numerical skills and meticulous.
- Strong planning and organizational skills.
- Able to maintain high standards of confidentiality of sensitive materials.
- Able to learn fast and multi-task.
- Strong team player with the ability to work independently.
- Familiar with HR functioning and grant management is an advantage.

Hiring Institution: NTU

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