Assistant Manager/manager, Chief Executive's Office

1 week ago

Singapore Singapore Academy of Law Full time

The Singapore Academy of Law’s vision is to make Singapore the legal hub of Asia. We work with our stakeholders to set new precedents of excellence in Singapore law through developing thought leadership, world-class infrastructure and legal solutions. As a body established by statute, SAL also undertakes statutory functions such as stakeholding services and appointment of Senior Counsel, Commissioners for Oaths and Notaries Public.

**Responsibilities**
- **Administrative Support**
- Provide calendaring and admin support to members of the SAL EXCO, including the processing of invoices and claims
- Schedule and coordinate administration and logistics for SAL EXCO, SAL Leadership Team (SLT), Senate, Executive Board (EB) and other high-level meetings and appointments as required, including off-site events such as management retreats.
- Liaise with offices of meeting participants on admin details and handling all communications related to the above-listed meetings
- Ensure timely submission of meeting materials including papers and presentations for meeting participants
- Format all meeting materials, including papers and presentations, according to the SAL corporate brand guidelines
- Support the Special Assistant in CE Office in minutes-taking for management meetings as required
- Maintain central database of key documents and filing records for CE’s Office
- Maintain proper standard operating procedures and guidelines for all functions of the CE’s office to ensure consistent processes and workflows
- Identify work processes within the CE Office that can be improved and automated
- Develop and manage the budget for the CE Office
- Liaise with the relevant teams to ensure SAL websites are updated
- Perform reception work
- Any other assignments as directed by the SAL EXCO and Special Assistant in CE Office from time to time
- **Corporate Secretarial Support**

Work closely with the SAL CE and Legal & Compliance Office to support the coordination and administration of key facets of Executive Board and Senate meetings, including:

- Ensuring the accuracy and integrity of meeting agendas
- Maintaining a reliable tracking system for meetings
- Researching and providing contextual information about past meetings / decisions
- Assisting in the collection, review and quality assurance of all documentation and materials sent to EB and Senate
- Process letters, cover notes and company resolutions for approval
- Undertaking post-meeting action to ensure all documents are sent to EB and Senate
- Undertaking appropriate post-meeting action to ensure implementation of decisions arising from meeting
- Tracking the validity of SAL committee members’ appointments to apprise the Legal & Compliance Office for follow-up action
- Maintaining up-to-date records of EB and Senate meetings
- Performing other functions or projects as may be assigned

**Skills and Qualifications**
- Has high levels of professionalism and confidentiality
- Has excellent spoken and written English
- Has good interpersonal skills and ability to work well with all levels of management and staff
- Is analytical and meticulous
- Is independent, with high level of initiative
- Is able to prioritise and meet deadlines effectively
- Has a Degree in any field, with minimum 1-3 years of relevant administrative experience

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