Project Co-ordinator

**What you’ll do**:
The Project Coordinator is responsible for the overall programme schedule, to ensure successful tracking and reporting throughout the project lifecycle, from planning to successful handover into business-as-usual operations, with a focus on meeting project commitments on time as agreed with the customer, through strong teamwork and pragmatism.
- Day to Day responsibility is to the Senior Programme Manager for the programme’s overall schedule;
- Works as part of a matrix-team of multi-talented people from across geographical locations, cultures and organisations, including Vodafone, its vendors and its customers;
- Analyse the project deliverables and manage cross-program dependencies to inform managers of schedule concerns, issues, and risks;
- Analyse supplier (internal and third party) schedules and work with them to achieve against the approved baseline schedule;
- Monitor governance standards across the portfolio, including tracking and updating project deliverables;
- Creation and maintenance of project/program trackers, tools and documentation;
- Assist with the preparation of consolidated material for project reports for regular review by key stakeholders;
- Attend inter-department and customer meetings to facilitate communication of schedule changes and their impacts to various operating groups;
- Oversee all communications within delivery groups WRT schedule compliance / deviation and managing the controls of schedule deviation (project change control);
- Assist with the compilation and distribution of monthly portfolio level reports;
- Use digital tools to enable decision making from Project/Program reports;
- Support Project/Program Managers in the planning process;
- Align schedule across workstreams for PM’s Low-Level Design and contractor resources, maintaining all inter-dependencies and resolving conflicts;
- Provide admin support across the portfolio, including documentation control, meeting scheduling, minute taking and database maintenance;
- Define and implement schedule change approval and tracking processes;
- Collaborate with peers working in other portfolios to ensure best practice and lessons learned are being shared;
- Promote the use of digital tools over manual processes and handoffs; and
- Maintain customer standards to handle proposed project change.

**Who you are**:
**1. Previous experience**
- A successful track record of supporting complex customer projects within a fast-paced ICT or Telecommunications industry;
- Experience of working in a highly matrixed, Agile organisation; and
- Previous Project Co-ordinator experience required who has experienced with the project management lifecycle.

**2. Tools**
- Strong digital skills across the whole O365 suite including PowerApps and PowerBI are desirable. MS Excel & MS Project knowledge is mandatory; and
- Experience of using other project support tools; such as SharePoint & project management reporting tools (e.g. Planview/SAP).

**3. Communication**
- Excellent interpersonal, organisational, communication and presentation skills, especially when working with remote team members and stakeholders;
- Established team player with the ability to build strong relationships with customers, vendors and internal stakeholders;
- A self-starter with a determination to succeed, balanced with appropriate tact and diplomacy; and
- Ability to manage from a distance, resources who work for other organisations.

**4. Languages & Soft skills**
- A dynamic approach to working in matrix teams, with a drive towards team empowerment and self-sufficiency;
- Pragmatic approach to problem solving and issue resolution;
- A keen interest in continuous improvement and digitisation; and
- Good integrity, respect for confidentiality, sound judgment and decision-making skills.

**Not a perfect fit?**:
**What's in it for you**:

- Attractive Remuneration and Benefits
- Hybrid working

**Together we can**:
LI-Hybrid