Administrative Assistant

5 days ago

Tampines, Singapore United World College of South East Asia Full time

UWCSEA East is looking for a temporary admin assistant who is able to commit from 7 November to 1 8 November 2024.

Service and Sustainable Development (SSD) is integral to the wider curriculum offered by UWCSEA and contributes to our students' holistic and well-balanced education. Aimed at developing personal strengths, responsible citizenship, sensitivity and compassion for others, our students make a sustainable contribution to Singapore and beyond. The admin assistant will support the Heads of the SSD department with the delivery of the SSD programme. They are also expected to work collaboratively with other SSD team members, students, teachers and staff to support the UWCSEA mission.

**Main Responsibilities**
- Serve as the first point of contact for students, parents, and staff seeking assistance from the SSD department, forwarding queries to the relevant person.This includes assisting with student allocation, maintaining student attendance and preparing transcripts.
- Provide administrative support to the Heads of PS, MS and HS SSD and the Head of Environmental Sustainability, such as compiling requested information, maintaining accurate records, scheduling meetings.
- Supports procurement and management of resources.
- Supports the booking of transport and preparation of resources for weekly engagement with service partners.
- Supports with organizing events, workshops, presentations and lessons (e.g. venue bookings, catering, set up, and clean up) for all areas of the Service programme, liaising with students, facilities and other stakeholders.
- Creative support for presentation decks, infographics and materials for staff and students workshops/training
- Collate internal communications from the Service Team, for example E-Brief
- Assist with any other duties, tasks or jobs with similar levels of responsibility and complexity to the assigned job grade as may be reasonably requested by the line manager and/or the College

**Person Specifications**
- Preferred 3 years of secretarial and administrative experience, preferably in social services or related field
- Preferred at least 2 years working in an educational setting
- Proficient use of spreadsheets, Mac platform and Google suite
- Strong interpersonal skills, able to collaborate and communicate with multiple stakeholders effectively
- Strong intercultural understanding, able to engage with people from diverse cultures in ways that recognise commonalities and differences, create connections with others and cultivate mutual respect.
- Calm, collaborative and compassionate team player who can problem solve and lead initiatives in a fast-paced work environment.
- Keen learner with a growth mindset, eager to improve themselves and the SSD programme
- Trustworthy with a deep understanding of how to work with sensitive or confidential information.
- Excellent English (written and spoken), interpersonal and organisational skills
- Excited to work with children from K-12 in a diverse and inclusive environment.
- Believes in student agency.

**Application**

**Job Types**: Contract, Temporary

Schedule:

- Monday to Friday

Work Location: In person

Application Deadline: 11/10/2024
Expected Start Date: 07/11/2024

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