
Operations Admin Officer
3 hours ago
**Responsibilities**:
- Co-ordinate and minutes taking for site meetings, QMS meetings (ISO) and Bizsafe (OSHAs) meetings.
- Arrange meetings with Contractors & ad-hoc meetings for Centre Managers, Executives, etc. as well as informing relevant parties (internal or external) to attend the meeting.
- Assist Centre managers/executives in their paper work.
- Maintain and updating of the department resource library.
- Attends to preliminary enquiries including telephone calls and directs them to the Managers/Executives for immediate action.
- Handle enquiries and complaints.
- Reports such as Progress reports, budget, etc for filing.
- To create new template of reports for new financial years as well as to archive and create new files.
- To consolidate, sort and distribute department in-coming & out-going mails/faxes.
- Take appropriate actions on mail requiring immediate attention.
- Requisition of stationery & office equipment for site office staff.
- To record and track all invoices received from Finance Department for verification and approval by the Centre managers before passing it to Finance for payment.
- Liaison with the various departments to ensure smooth workflow within the department.
- Covering of buddy duties during his/her absent.
- Assisting the site staff on printing of posters, document and etc.
- Recording and tracking of all works order received from Site to Finance Department.
- Maintaining and up-keeping of department’s plan room.
- Liaising with supplier on printing of forms (Work order, Electrical, etc).
- Assisting and collating activities for CSR and training.
- Collection of car park payment fees, banking in collected cash & cheques.
- Compilation of car park reports required by Finance Department and ensure accuracy of reports.
- Coordination of facility bookings including collection of payments.
- Downloading NETs and LTA transactions and other transmitting documents.
**Job Requirements**:
- Good in interpersonal & communication skills
- Able to work independently under minimum supervision and within stipulated deadline
**Salary**: Up to $3,000.00 per month
Schedule:
- Monday to Friday
**Experience**:
- Administrative experience: 1 year (preferred)
Work Location: In person
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