Receptionist

2 weeks ago

Kallang, Singapore Ensign InfoSecurity Full time

Ensign is hiring

Key Responsibilities:

- Responsible for a positive first impression of the organization. Manage the reception area and greet visitors warmly.
- Answer telephone calls to the main line and redirect calls to the relevant parties.
- Source and negotiate on terms and rates with office suppliers/vendors, complete paperwork and documentation as needed.
- Ensure the maintenance and upkeep of the overall office environment.
- Receive incoming mail from postal service and courier companies. Arrange for mail to be sorted and to be delivered to the relevant internal party as quickly as possible. Collate outgoing mail and courier packages and arrange for it to be posted or collected by courier company
- Setting up meeting rooms.
- Arrange courier and handle all incoming and outgoing correspondences
- Liaise with building maintenance on facilities matters.
- Provide support on administrative matters.
- Assist with company-wide event organization.
- Any other administrative duties as required.

Qualifications/Requirements:

- At least 2 years of experience in Office Administration and Reception duties
- Excellent communication skills and interpersonal skills, as well as comfort level in working effectively with people at various organizational levels
- Ability to take ownership and accountability of assigned projects, paying particular attention to detail and quality of output
- Highly organized, proactive and professional
- Positive “can-do” attitude, with resilience and stamina to execute amidst ambiguity
- Proficient in MS Office Applications
- Fluent in both English and a second language

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