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Personal Assistant

3 weeks ago

Hougang, Singapore Volt Auto Pte. Ltd. Full time

**Company Overview**:
Volt Auto emerges as Singapore's exclusive authorised dealer, focusing on distributing, retailing and offering after-sales services for the newest Electric Vehicles available in the market.

As a fresh face in the industry, we take pride in being one of the few authorised dealerships in Singapore, dedicated to providing exceptional service and quality vehicles to our customers.

**Position Overview**:
Reporting to the Head of Human Resource & Administration, the Personal Assistant (PA) will provide high-level administrative support, ensuring the efficient operation of the executive’s office. The role involves managing schedules, coordinating meetings and events, handling correspondence, and performing a range of executive tasks to support the Head of HR & Admin in achieving organizational goals.

**Responsibilities**:
**Calendar Management**:

- Coordinate and manage calendar, including scheduling meetings, appointments, and travel.
- Prioritize and organize daily activities, ensuring efficient use of time.

**Communication**:

- Act as the primary point of contact between the Head of HR & Admin and internal/external stakeholders.

**Meeting Coordination**:

- Arrange and prepare materials for meetings, including agendas, presentations, and reports.
- Take minutes during meetings and follow up on action items as required.

**Travel Arrangements**:

- Organize complex travel itineraries, including flights, accommodation, and transportation.
- Ensure all travel-related documentation and arrangements are completed efficiently.

**Administrative Support**:

- Prepare and proofread documents, reports, and presentations.
- Manage and maintain filing systems, both electronic and paper-based.

**Confidentiality**:

- Handle sensitive information with discretion and confidentiality.
- Ensure that all data and records are managed in compliance with company policies.
- Any ad-hoc duties as assigned.

**Requirements**:
**Education**: Minimum Diploma or Bachelor’s degree or equivalent experience.

**Experience**: Minimum 3 years of experience as a Personal Assistant or in a similar administrative role, preferably supporting senior executives.

**Skills**:

- Exceptional organizational and time-management abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Ability to handle multiple tasks and prioritize effectively.
- High level of professionalism and discretion.
- Possess a valid class 3/3A driving license.

**Attributes**:

- Proactive and self-motivated with a problem-solving mindset.
- Ability to work under pressure and meet tight deadlines.
- Strong attention to detail and accuracy.

Pay: $3,500.00 - $4,000.00 per month

**Benefits**:

- Dental insurance
- Health insurance

Schedule:

- Monday to Friday
- Weekend availability

Supplemental Pay:

- 13th month salary
- Performance bonus

**Education**:

- Bachelor's or equivalent (required)

**Experience**:

- Personal assistant: 2 years (required)

Work Location: In person