Finance & Administration Manager

Job Description

**Division**: Southeast Asian Archipelago Regional Program

**Reports to**: Regional Director - SEAA with close co-ordination with Regional Business Manager (RBM)

**Internal Liaison**: Regional Business Manager, Office of General Counsel, Regional HR, Safety and security team, and any other internal WCS departments

**Location**: Singapore

**Hiring Type**: Local Hiring Package

WCS seeks a dynamic, well-organized, hard-working, and committed team player to support the Southeast Asian Archipelago (SEAA) regional office. The Finance and Administration Manager will be responsible for the SEAA regional finance administration, Human Resource Management and supporting the operations of the SEAA Regional Team.

**Key Areas of Responsibility**:
Accounting & Finance
Oversee and manage the day-to-day book-keeping for SEAA region in the Singapore office
Effectively manage cashflow to meet the monthly cash requirements
Liaise with Tax Consultants (e.g KPMG) on International staff tax related matters/payments
Operating and managing daily finance and accounting activities, which includes cost allocation, payments, payment requests, coding, advances, reimbursements, petty cash, expense record, and supporting documents.
Prepare and submit monthly and year-end closure of accounting reports; bank reconciliations, and balance sheet control accounts reconciliations according to WCS established procedures and deadlines.
Guide and assist the regional team to complete their time-effort allocation on a monthly basis
Prepare and review transactional data to ensure it is fully and accurately entered into the WCS systems
Oversight and management of payroll processes, including but not limited to social security contributions, withholding tax, etc for locally hired employees
Maintain an asset register for the regional office that adheres to the donors’ grant procurement policies
Support WCS annual year-end process for SEAA region in coordination with Regional Financial Controller (RFC)
Prepare reports monthly/quarterly/annually for budget projections, budget vs actuals, budget monitoring, and prepare proposal budgets to cover the required costs.
To work with RD, CD and RBM to develop a forward-looking business plan to ensure health of the program in this SEAA region
Preparing and submitting all reports such as financial statements, tax reports, donor reports, etc., and ensuring compliance with laws, regulations, and policies of the government, WCS, and donors.
Maintaining accounting controls by preparing and recommending policies and procedures to the project team
Leading and supporting in coordination with Regional Controller in preparation of internal and external audits, preparing audit responses, and ensuring implementation of accepted recommendations
Preparing and maintaining vendor list of services and equipment/supplies as required in the office and for field work
Coordinating and providing guidance and assistance directly to staff to meet all requirements related to finance, accounting, and administrative policy and procedure

Administration
Support logístical arrangements for meetings and events for the regional office
Plan, organize and book travel arrangements, workshops, and meetings including liaison with internal and/or external parties involved
Creating and maintaining organizational culture and office organization such as all paperwork and documents: physically and digitally, healthy working office environment, office supply management, IT system etc.)
Process and Ensure all procurement process to comply with rules and regulations of WCS, donors, and country Laws, according to project needs and budget
Managing asset registration (record, monitor, tracking inventories, disposal, and etc.) in accordance with established procedures

Human Resource Management
Support regional recruitment in coordination with Asia HR Director
Be the HR data contact point for the Singapore office, this includes ensuring that all team members submit their timesheets on time and correctly every month
Handle the annual leave record for local employees
Ensure compliance with Personal Data Protection Act (PDPA) Singapore
Maintain locally hired personnel records
Maintain all national staff and consultant contracts and other relevant documents

Other
Any other tasks as requested by RD or RBM

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Qualification Requirements

CPA is preferred with a minimum Bachelor degree with related programs of study such as finance, accounting, economics, or business are strongly preferred.
Have a strong knowledge of the Singapore financial regulations and systems eg IRAS, CPF and other online government portals
Some grant and financial management experience in an international organization a multi-funder environment preferred.
Demonstrated ability to work with a diverse team. Must be solution-oriented, and have strong problem solving and analytical skills.
Effective “roll up the sleeves” work ethic; Demonstrated ability to work with