Project Coordinator

COMPANY DESCRIPTION

National Gallery Singapore is a leading visual arts institution which oversees the world’s largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore’s unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Musée d'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene.

In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper’s annual global survey of attendance at art museums, taking 20th place. In 2018, the Gallery was also the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On International Association of Children in Museums. It also won the awards for “Best Theme Attraction” at TTG Travel Awards 2017, “Best Attraction Experience”, “Breakthrough Contribution to Tourism” and “Best Customer Service (Attractions)” at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore’s tourism landscape.

We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery's vision.

**OUR PEOPLE**

At National Gallery Singapore, we develop cultural leaders who make the world better. Our people are united by a shared belief in the power and necessity of art, and work together to create meaningful experiences for our visitors.

DESIGNATION : Project Coordinator (Innovation & Technology)

RESPONSIBILITIES
- Collaborate with IT project managers to understand project requirements and identify procurement needs.
- Support the procurement activities for Digital Delivery team, while also extending secondary support to other teams within Innovation & Technology.
- Research and source for potential vendors, obtaining quotes, and conducting evaluations based on project criteria.
- Coordinate vendor meetings and demonstrations, ensuring alignment with project objectives.
- Support the IT Project Manager in reviewing vendor contracts and ensuring compliance with organizational policies and legal requirements.
- Raise awareness and equip team on finance and procurement knowledge through divisional workshops and engagements. Train and guide department users in procurement with end-to-end solutions based on established guidelines and procedures.
- Maintain a comprehensive database of vendor contracts, renewals, and terms.
- Collaborate with the Finance Department to track project-related expenses, ensuring adherence to budgetary guidelines.
- Track budget utilisation and provide regular reporting on expenses
- Support IT Managers in organizing project meetings, preparing agendas, and minutes taking.
- Contribute to the testing and quality assurance processes, verifying that delivered products meet the project's specifications and standards.

QUALIFICATIONS
- Diploma/Degree in Computer Science/ Business Administration/ Information Technology or equivalent.
- Minimum 2 years of relevant working experience.
- Previous experience in procurement coordination, vendor management, or project administration is preferred.
- Familiarity with IT hardware, software, and services procurement processes.
- Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
- Excellent communication and interpersonal abilities to collaborate with vendors, internal teams, and stakeholders.
- Proficient in using productivity tools such as spreadsheets, project management software, and collaboration platforms.
- Detail-oriented mindset with a focus on accuracy and thoroughness in all tasks.
- Ability to adapt to changing priorities and maintain composure under pressure.
- A passion for arts and culture or technology and a desire to contribute to the success of innovative digital projects is preferred.
- Keen to learn about project management practice controls such as timeline, scope and budget tracking.