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Administrative Assistant, The Hangar

2 weeks ago

Singapore NUS Enterprise Full time

**Posting Start Date**:06/09/2024
- Assist with general administrative duties, location mainly based in THE HANGAR (Kent Ridge Campus), or on rotation for one of three BLOCK71 Singapore Centres within the Singapore Science Park 1, One-north (Ayer Rajah Crescent) or Kent Ridge Campus locations
- Front (reception) desk duties, including handling incoming mails and deliveries, on-site (Seminar Room) event set up and post-event duties
- Assist in liaising and coordinating with facilities team and vendors for maintenance and sanitation services
- Assist with procurement tasks such as ordering and restocking of stationery and pantry supplies
- Provide general administrative assistance to the team, for programme or events-related documentation, liaisong, procurement, and finance processing
- Assist with coordinating logistics for shifting office location
- Liaise and coordinate with vendors and service providers to ensure requirements are fulfilled
- Liaise with finance team to process monthly bills and invoices for the Centre and startups
- Provide general administrative assistance to the team, including document and database management, onboarding new startups and ensure their smooth integration into the Centre's systems

This is an hourly-rated position.

**Qualifications**
- Minimum Polytechnic Diploma with at least 1 - 2 years of working experience in similar capacity
- Team player with good interpersonal and communication skills
- Proactive individual with a positive work attitude
- Diligent, systematic, and organized
- Attentive to details
- Good knowledge in cost and quality control, resource planning and on-site operations
- Familiar with, or open to learning, various Finance and Procurement systems and processes.

**More Information**

**Job Type**: 12-month Contract

Location: Kent Ridge Campus

Organization: NUS Enterprise

Department : Office of Senior Vice President (Innovation & Enterprise)

Job requisition ID : 25654