Executive Assistant to CEO

7 days ago

Orchard, Singapore Mia Tavola Full time

Overview:
Key Responsibilities:

- Schedule Management:

- Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel.
- Prioritize and handle incoming requests and conflicting schedules.
- Prepare and ensure the CEO is fully briefed for meetings and events.
- Communication Support:

- Draft and proofread correspondence, memos, and reports.
- Act as a liaison between the CEO and other team members, clients, or partners.
- Project Management:

- Support the CEO with business projects by coordinating tasks, timelines, and resources.
- Monitor progress and ensure key deadlines are met.
- Provide administrative support for ongoing initiatives.
- Travel Coordination:

- Arrange domestic and international travel, including flights, accommodations, and transportation.
- Prepare itineraries and manage travel-related documents.
- Business and Personal Support:

- Assist with day-to-day business and personal errands as needed.
- Help with office management and ensure the CEO’s workspace is well-organized.
- Provide assistance with event planning, including conferences, meetings, and team-building activities.
- Confidentiality & Discretion:

- Maintain a high level of confidentiality in all aspects of the CEO’s business and personal affairs.
- Handle sensitive information with professionalism and discretion.

Qualifications:

- Proven experience as a Personal Assistant or Executive Assistant, preferably supporting a CEO or senior executive.
- Excellent organizational and time-management skills.
- Strong communication skills, both verbal and written.
- Ability to prioritize tasks effectively and manage a heavy workload.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain discretion and confidentiality.
- Proactive, detail-oriented, and adaptable to changing demands.
- Positive, professional attitude with a high level of initiative.
- Able to speak English and Bahasa Indonesia fluently.

Education & Experience:

- A bachelor’s degree or equivalent experience is preferred.
- 5+ years of experience in a personal assistant, executive assistant, or administrative support role.

Working Hours:
Full-time position with flexibility as needed based on the CEO’s schedule. Travel within Southeast Asia might be required.

Compensation:
Competitive salary based on experience, plus benefits.

This role offers a unique opportunity to work closely with the CEO and be involved in a variety of aspects of the business. If you are highly organized, proactive, and thrive in a fast-paced environment, we encourage you to apply.

Pay: $3,500.00 - $6,000.00 per month

**Benefits**:

- Flexible schedule
- Work from home

Schedule:

- Holidays
- Monday to Friday
- Night shift
- Shift system
- Weekend availability

Willingness to travel:

- 50% (required)

Work Location: Hybrid remote in Singapore 238872

  • Executive Assistant to CEO

    2 days ago

    Orchard, Singapore ABARA Full time

    **Responsibilities**: - Provide administrative support and assistance to the CEO. - Support the director in daily tasks - Doing claims and bills for the CEO - Process CEO’s correspondence, ensuring that incoming correspondence is dealt with by the CEO/or on behalf of the CEO, or other staff as appropriate - Organise meetings and ensure that Director is...

  • Personal Assistant to CEO

    7 days ago

    Orchard, Singapore Confirm Good Pte Ltd Full time

    Roles & Responsibilities: The role of the Personal Assistant to CEO is to provide administrative and organizational support to the CEO and to assist on the day-to-day operations of the office. - Act as the primary point of contact for the CEO. - Calendar management - Manage, organize, review and schedule meetings for the CEO, prioritizing tasks in alignment...

  • Personal Assistant to CEO

    2 days ago

    Orchard, Singapore Confirm Good Pte Ltd Full time

    Roles & Responsibilities: The role of the Personal Assistant to CEO is to provide administrative and organizational support to the CEO and to assist on the day-to-day operations of the office. - Act as the primary point of contact for the CEO. - Calendar management - Manage, organize, review and schedule meetings for the CEO, prioritizing tasks in alignment...

  • Finance and Administration Executive

    7 days ago

    Orchard, Singapore Confirm Good Pte Ltd Full time

    **About The Company** Due to business expansion, Confirm Good has an exciting opportunity for a finance professional to join us. Confirm Good is the leading media publishing platform that holds a repertoire of the latest deals, news and happenings. As the name suggests, “Confirm Good” reflects our ideals and motto where we strive to share things that...

  • Senior/HR Executive

    3 days ago

    Orchard, Singapore Awin Resource International Pte Ltd Full time $60,000 - $120,000 per year

    This position reports to the CEO. He/She and will be responsible for strategizing human resources functions & activities, as well as ensuring compliance with relevant regulations, in order to meet organizational goals.Smargent Tuition is a professional tuition center with an experienced team of educators who offer personalized, results-driven lessons in all...

  • Senior/HR Executive

    3 days ago

    Orchard, Singapore Hui Cai International Pte Ltd Full time $60,000 - $120,000 per year

    This position reports to the CEO. He/She and will be responsible for strategizing human resources functions & activities, as well as ensuring compliance with relevant regulations, in order to meet organizational goals.Hui Cai Education is a professional tuition center with an experienced team of educators who offer personalized, results-driven lessons in all...

  • Clinic Assistant

    2 weeks ago

    Orchard, Singapore The Straits Medical Services Full time

    **Your Role** As a **Clinic Executive**, you will play a key role in the smooth operation of our growing medical group, delivering excellent patient experience while supporting administrative and operational needs. **Key Responsibilities** - Welcome and register patients with warmth and professionalism. - Assist patients with appointment scheduling and...

  • Assistant Marketing Executive

    7 days ago

    Orchard, Singapore NCA Full time

    **Company Overview**Join our expanding team where mentorship and guidance are central to professional growth. We focus on upskilling and providing learning opportunities through seminars, fostering a culture for fresh graduates who are passionate about their futures. - Support the marketing team in daily administrative tasks. - Assist in the development and...

  • Clinic Assistant

    7 days ago

    Orchard, Singapore The Straits Medical Services Full time

    At **The Straits Eye Centre**, we believe that exceptional patient care starts with a well-run clinic. As a **Clinic Executive**, you will play a vital role in ensuring smooth operations, creating a welcoming environment, and supporting both our medical team and patients. **Your Role**: ✔ Ensure a high level of customer service, addressing patient needs...

  • Assistant Housekeeper

    2 weeks ago

    Orchard, Singapore Goodwood Park Hotel Private Limited Full time $35,000 - $45,000 per year

    One of Singapore's most established Heritage Hotel and strategically located at Scotts Road, the Goodwood Park Hotelhas celebrated its timeless elegance, legendary hospitality, and tradition of excellence. We are committed to building a high-performing team that is thoroughly engaged in achieving service excellence to exceed our guests' expectations.To...