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Administration Manager Apac

2 weeks ago

Singapore Cellebrite Full time

**About us**:
Cellebrite’s (Nasdaq: CLBT) mission is to enable its customers to protect and save lives, accelerate justice, and preserve privacy in communities around the world. Cellebrite is a global leader in Digital Intelligence solutions for the public and private sectors, empowering organizations to master the complexities of legally sanctioned digital investigations by streamlining intelligence processes. Trusted by thousands of leading agencies and companies in more than 140 countries, Cellebrite’s Digital Intelligence platform and solutions transform how customers collect, review, analyze and manage data in legally sanctioned investigations.

**About the role**:
Cellebrite is looking for an **Administration Manager** for the Singapore office for full time position, 5 days a week in the office.

For this role, we are looking for Admin professional who enjoys working with people and managing day-to-day operations, problem solver with great communication skills and detail-oriented mindset.

In this role the Administration Manager will be responsible for addressing all office administrative needs of the Singapore office and handle all operations including providing support to the APAC HR team and the APAC MD, with great opportunity to develop in the operations world.

**Roles and Responsibilities**:

- Full admin responsibility for all office needs, office maintenance and appearance.
- Administrative assistant to APAC MD includes hotels/flights booking.
- IT related such as server issues, equipment/accessories requests.
- Tracking Employees absent and working with all insurance agencies (health, office etc.).
- Focal point to Gateway Management - carpark renewal, point of contact for all matters.
- Carrying out events, social welfare and employee experience activities for all APAC.
- Managing HR documentation and employment records and benefits e.g. for new hires and leavers for all APAC.
- Provide support and guidance to employees and managers on office policies and HR operations and ensuring legal compliance.
- Full responsibility of all the office supplies and vendors.
- Lead office projects.
- Coordinating office maintenance and repairs, liaise with building management, and oversee office equipment, ensuring everything is in good working order.
- Implement office policies and procedures, ensuring compliance with regulations and company guidelines.
- Address any issues or conflicts that arise in the office, finding solutions and ensuring a positive working environment.
- Oversee security systems and software (access control, CCTV), troubleshoot technical issues, manage employees access cards
- Ensure compliance with health and safety regulations, conduct safety inspections, and implement protocols for emergencies.
- Manage office budgets, process invoices, and expenses, and ensure that financial records are accurate and up to date.
- Regularly check pantry supplies to determine what needs to be restocked.
- Regularly clean shelves, countertops, and appliances. Dispose of expired or stale items promptly.
- Ensure that appliances such as coffee machines, microwaves, and refrigerators are in good working condition.

**Job Requirements**:

- ** At least 3 years’ experience as Administrative /Office Manager in small medium organizations, OR 4 years as front Desk Manager or Administrative Assistant in mid/big office
- must**.
- Basic understanding of Singapore employment laws.
- Experience working with management level and proved record for employee service.
- Excellent written and verbal communication skills.
- Excellent time management skills.
- Ability to multitask and prioritize work.
- Able to complete complex administrative tasks with mínimal supervision.
- Outgoing personality that can bring light and good vibes to the office.
- Team player.
- Excellent interpersonal skills.
- Proficient in Microsoft Office.
- Experience working in a global environment.
- Bachelor's degree.

Office Location:
Singapore