Deputy HR

2 weeks ago

Singapore Zhao Yang Geotechnic Pte Ltd Full time

**Key Responsibilities and Accountabilities**:

- Handle full spectrum of HR function and support Snr HR & Admin Manager in ensuring smooth and sound day-to-day HR operations.
- Prepare all employment related documents eg. employment letters, confirmation letters, warning letters, certificates of employment, etc, as well as drafting of internal memos.
- Supervise all onboarding/off-boarding processes, including but not limited to new hire induction and orientation, exit clearance and exit interview for resignees etc.
- Supervise full recruitment cycle, including job postings, sourcing, screening, selecting, interview arrangements, conducting of interviews, hiring etc.
- Check monthly payroll processing for Workers.
- Ensure yearly income tax filing and preparation of Forms IR8A and IR21 of workers.
- Assist in conducting annual performance appraisals for all employees.
- Assist in the implementation, review and revision of HR policies and procedures.
- Involved in sourcing for suitable training courses as well as process eligible claims to SSG.
- Manage and develop direct reporting staff
- Handle annual audit (keeping of relevant records and attending to auditors' queries, etc).
- Liaise with recruitment agents, consulting firms, insurers, auditors, etc, as and when required.
- Manage all relevant insurances and monitor claims progress and claims summary.
- Monitor government claims like maternity leave claims, childcare leave claims, NS claims and any other statutory leave claims.
- Handle preparation and submission of government surveys.
- Maintain accurate and up-to-date HR database, employee records and filing of documents.
- Act as proxy for Snr HR & Admin Manager during her absence and provide advice on HR related matters to Management as and when required.
- Perform any other ad-hoc duties as assigned by Snr HR & Admin Manager and/or Management.
- Organize corporate events and build strong corporate culture.
- Assist in ad-hoc Admin duties as and when required.

**Requirements**:

- Minimum Diploma in Business Management (Human Resources) with 5-7 years of related HR experience.
- Payroll experience is required
- Well versed in local employment laws and regulations.
- Ability to multi-task, prioritise and manage time well.
- Meticulous, detail oriented and well organised.
- Possess strong communication and interpersonal skills.
- Able to work well independently as well as in a team.
- Keen on taking on new challenges, be proactive and self-disciplined.
- Proficiency in Microsoft Word and Excel is a MUST.
- Experience with HR software system is preferred.

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