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Middle School Administrative Associate

3 weeks ago

Singapore SINGAPORE AMERICAN SCHOOL LIMITED Full time

**Overview**:
This position is primarily responsible for providing secretarial support to the Deputy Principal. It is also expected that the Administrative Associate will assist teachers, students, and staff members in matters related to other job functions of the middle school division office as necessary and as workload permits.

**Responsibilities**:

- Veracross responsibilities including report generation and communication.
- Provide secretarial support to the middle school Deputy Principal, including printing of advisory list with pictures from PowerSchool
- Coordinate the schedules of appointments and meetings for the Deputy Principals
- Support the Deputy Principal with special projects like Fall/Spring Conferences, Back to School Night and Kickoff day.
- Maintain all records, correspondence, etc., in a well-organized and accessible manner
- Manage the Chaperone process for middle school concerts or performances.
- Maintain strict confidentiality of all personnel matters and school records
- Assist with work requests and work orders for the department
- Liaise with custodians and security guards on maintenance and security matters
- Relieve the receptionist during her absence or when needed as determined by the Principal
- Assist the other Deputy Principal’s secretaries in coordinating the booking of facilities for middle school concerts and events, assist with the coordination of tables and other needs.
- Update student handbook
- Update Veracross with disciplinary log entries for students and follow up on lunch detentions and suspensions
- Coordinate the photo-taking schedule and needs for yearly middle school photo-takes
- Order flowers for hospitalized students and staff
- Relate courteously and effectively with students, parents, school personnel, government personnel, and community members as necessary
- Edit and maintain Middle School Program Guide
- Provide support for CWW - Documentation and Veracross Management.l
- First Point of Contact for faculty/parents/Deputy Principal
- Update and maintain the MS Faculty/Middle School Calendar
- Coordinate MS Room Bookings
- Complete Veracross Log entries
- Perform other duties and functions as assigned by the Middle School Deputy Principal and Principal

The above job description is only indicative of the broad set of duties and responsibilities. Distribution of tasks is assigned by the supervisor. Other tasks may be assigned on the job, as deemed necessary by the supervisor.

**Qualifications Required**:

- Diploma from a recognized Institution/polytechnic.
- LCCI Private Secretarial Certificate or equivalent.
- Excellent typing skills.
- Substantial work with budgets/budgeting.
- Excellent organizational and office management skills.
- Excellent interpersonal skills and ability to handle multiple responsibilities and priorities concurrently.
- Good English communication skills, both written and oral.
- Positive work attitude and initiative.
- Ability to work cooperatively and provide assistance as necessary to other team members.