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Senior Corporate Secretary

3 weeks ago

Singapore Fortitude Partnership Full time

**Duties and Responsibilities**:

- Assisting to Head of Department where you will assist in leading our team of corporate secretarial services professionals, ensuring that the team functions efficiently and effectively, meeting their KPIs consistently, as they perform their various duties and assist to meet service standards and deadlines, meeting clients’ expectation including guiding our junior staff.
- Liaise with and advise clients on annual statutory obligations, statutory requirements of ad hoc client request such as changes to corporate structures etc.
- Managing filing deadlines, preparation of Board minutes, notices and resolutions, ACRA BizFile filings and IRAS E-stamping.
- Timely collections of recurring/regular and adhoc billings.
- Professionally manage client relations.
- Perform/Oversee Customer Due Diligence checks, following established company procedure.
- Perform ad-hoc secretarial assignments (eg. drafting various resolutions).
- On boarding and ongoing compliance.
- Accurate, complete and timely usage and updating of our internal CRM systems, including ensuring continued and proper monitoring of corporate services functions & CRM system.
- Responsible for team companies.
- Active hands-on managing, supervising, correcting and training/guiding the junior staff, and their daily output and ensuring that they adhere to our firm’s standards, stepping in directly wherever required to ensure a timely, proper, professional outcome, leading by example.
- Management and responsibility for the proper and accurate operation and use by the corporate services professional team, of our firm’s CRM system.
- Managing, checking and timely/proper closing of all work orders/jobs by our corporate services team members.
- Ensuring proper workflow management and matter management within our team of corporate services professionals & workflow interactions with other departments.
- Management of our panel of professional nominees (e.g. nominee directors/secretaries).
- Liaise with statutory bodies, banks, and other third-party business partners, as required.

**Desired Skills**:

- Graduate of ICSA or currently pursuing ICSA course (Applicants with relevant working experience will be considered as well).
- At least 4 years relevant experience in professional forms providing Corporate Secretarial services.
- Excellent leadership and communication skills.
- Ability to strive in a fast-paced and results-oriented environment requiring a high degree of flexibility whilst retaining business disciplines.
- Able to work independently by establishing priorities and meeting deadlines.
- High level of interpersonal skills to handle sensitive and confidential situations and documentation.
- Able to handle multiple projects simultaneously with exceptional organizational and time-management skills.

**What We Offer**:

- Fast career progression and empowerment in your role.
- Be a part of a fast-growing international business with an entrepreneurial working culture.
- Private Health Insurance.
- Provision of technology equipment to use on the job.
- Flexible work arrangements and 14 days vacation leave.

**About Fortitude Partnership**: