Office Manager

3 days ago

Singapore MARVEOUS EMPLOYMENT PTE. LTD. Full time $3,000 - $6,000
5 Days Work a WeekLocation: UbiKey Responsibilities
  • Office Operations Management: Manage and coordinate all aspects of office operations, including administrative tasks, office layout, and maintenance. Ensure a clean, organized, and safe office environment by overseeing housekeeping, maintenance, and adherence to safety standards. Develop and enforce office policies and procedures to streamline operations.
  • Vendor and Inventory Management: Coordinate with vendors for office supplies, equipment, and service needs, ensuring competitive pricing and quality. Oversee facility management, including liaising with property management for repairs, security, and other building-related matters.
  • Human Resources Support: Assist in onboarding new employees, including setting up workspaces, access credentials, and coordinating orientation sessions. Manage employee records, attendance tracking, and leave applications in collaboration with the HR team. Coordinate company events, meetings, and employee engagement activities to promote a positive workplace culture.
  • Administrative Support: Serve as the point of contact for incoming calls, mail distribution, and general inquiries. Prepare and distribute internal communications, reports, and other administrative documents. Organize meetings, schedule appointments, and coordinate travel arrangements for executives and staff.
  • Budget and Expense Management: Track office expenditures and manage the administrative budget, ensuring cost-efficiency. Process invoices, expense reports, and petty cash, coordinating with the finance team to maintain accurate records.
  • Health, Safety, and Compliance: Ensure the office complies with health, safety, and environmental standards, including OSHA regulations and local compliance requirements. Conduct regular safety checks and ensure emergency plans are in place, including fire drills and first-aid procedures.
  • Provide secretarial support to Managing Director
Qualifications
  • Bachelor’s degree in Business Administration, Management, or equivalent work experience.
  • Min. 5 years of experience in office management, preferably in a manufacturing or industrial setting.
  • Strong organizational and multitasking skills with a high level of attention to detail.
  • Excellent communication and interpersonal skills to foster a collaborative work environment.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
  • Knowledge of health, safety, and regulatory compliance is a plus.
  • Possessed Singapore Class 3 Driving License, a company car is provided
  • Excellent level of verbal and written English and Chinese

Start Date: Employment is anticipated to commence in February or March 2025.

  • Client Experience and Office Operations Manager

    1 week ago

    Singapore AGLAIA FAMILY OFFICE PTE. LTD. Full time

    Job OverviewA dynamic role has emerged at AGLAIA FAMILY OFFICE PTE. LTD. for a Client Experience and Office Operations Manager to provide exceptional service to an elite clientele. The ideal candidate will possess strong client-facing skills, proficiency in office management, and the ability to multitask in a fast-paced environment.

  • Manager, nhg advancement office

    3 weeks ago

    Singapore National Healthcare Group Corporate Office Full time

    Company description:The National Healthcare Group (NHG) is a leader in public healthcare in Singapore, recognised at home and abroad for the quality of its medical expertise and facilities. Care is provided through an integrated network of seven primary care polyclinics, acute care and tertiary hospitals, national specialty centres and business divisions....

  • Senior Administrative Officer

    4 days ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    Job Description:We are seeking a highly skilled and organized Senior Administrative Officer to join our team at Office Secretaries Pte. Ltd. as an Executive Assistant.About the Role:The ideal candidate will be responsible for providing administrative support to the Executive Director, including drafting documents, managing databases, and coordinating office...

  • Client Service Director/Office Operations Manager

    6 days ago

    Singapore AGLAIA FAMILY OFFICE PTE. LTD. Full time

    Job OverviewA Client Service Director/Office Operations Manager position has become available at AGLAIA FAMILY OFFICE PTE. LTD., a leading multi-family office dedicated to delivering exceptional service to an elite clientele.

  • Personal Assistant/ Client Experience Executive/ Office Manager

    1 week ago

    Singapore AGLAIA FAMILY OFFICE PTE. LTD. Full time

    Roles & ResponsibilitiesWe are a leading multi-family office dedicated to delivering exceptional service to an elite clientele. We are seeking a Client Experience Executive to join our team full-time. This role is integral in providing high-calibre concierge services to our clients, managing a diverse range of requests with a focus on travel-related and...

  • Strategic Office Support Professional

    1 week ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    OFFICE SECRETARIES PTE. LTD. is a leading provider of administrative services, seeking an experienced Executive Assistant to support the Executive Director and Principal.The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a team.About the RoleThis is a challenging and...

  • Manager, Dean's Office

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)The National Institute of Education (NIE), Singapore, is Singapore's national teacher education institute, and we are proud to be an integral part of the nation's education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development...

  • Manager, China Affairs Office

    4 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Nanyang Technological University (NTU) is one of the top universities in Singapore with its vision and mission to be a great global university founded on science and technology, nurturing leaders and creating societal impact through interdisciplinary education and research.Nanyang Technological University continuously expands its reputation and presences by...

  • Chief Operating Officer

    6 days ago

    Singapore AGLAIA FAMILY OFFICE PTE. LTD. Full time

    Job SummaryWe are seeking an experienced Chief Operating Officer to join our team at AGLAIA FAMILY OFFICE PTE. LTD. in Singapore.About UsA family office managing the wealth of ultra-high-net-worth families, we provide customized solutions across investments and risk management. Our dynamic team is dedicated to providing exceptional service to our clients.Key...

  • Undergraduate Office, Senior Executive Officer

    2 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Recruitment of Student Administration, Senior Executive Officer / Executive Officer in the School of Civil and Environmental Engineering at NTUJob Description Assist in Teaching Timetable Planning for Courses offer by the schoolAssist the school in Allocating the Teaching AssignmentProvide Support Accreditation and Curriculum CommitteesHandle Students'...

  • Assistant Manager

    6 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Assistant Manager (Events) will develop, plan, review and execute initiatives as well as manage operations in the Students Office so as to provide high quality of service to the students and seamlessly align with NTU2025 plan. This role will support the planning, development and management of students functions in terms of Admission, Enrolment marketing,...

  • Project Officer

    3 days ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The School of Electrical & Electronic Engineering (EEE) invites applications for the position of Project Officer. The Project Officer will provide support to i-Lab in various areas, including equipment procurement, personnel management, website maintenance, and media outreach. The successful candidate will receive a 1-year contract with the possibility of...

  • Project Officer

    3 days ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Air Traffic Subject Matter Expert (SME) will provide expert guidance and advisory services on air traffic management (ATM), safety protocols, and operational procedures within controlled airspace. This role focuses on enhancing the efficiency, safety, and coordination of aircraft movements, while supporting training, innovation, and collaborative...

  • Project Officer

    2 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The NTU Centre in Computational Technologies for Finance is a newly created pan-university centre in NTU to coordinate and support NTU's initiatives, activities and programs in Blockchain.The centre is co-managed by CoE and NBS, and is looking to fill a Project Officer position.Key Responsibilities:The emphasis of this role will be to provide effective and...

  • Assistant Manager

    4 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    About School of Social Sciences (SSS)SSS has nearly 100 faculty members and more than 1,700 undergraduates who major in the four degree programmes the School offers: Economics, Psychology, Public Policy and Global Affairs, and Sociology. Students also have the opportunities of choosing double majors such as Economics and Psychology, Economics and Public...

  • Administrative Manager Position

    1 week ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    Job Summary:We are seeking an experienced and skilled Administrative Manager to join our team at OFFICE SECRETARIES PTE. LTD. as a key member responsible for the day-to-day operations of our office in Singapore.About the Role:The successful candidate will be responsible for managing the administration of our office, providing support to our remote offices,...

  • Project Officer

    2 weeks ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Energy Research Institute @ NTU invites applications for the position of Project Officer.Key Responsibilities: Collaborate with the EcoLabs team, liaising with clients and partners to deliver high-quality innovation and test bedding services.Assist in analyzing and interpreting various clean and renewable energy projects.Support business development efforts...

  • Senior/executive, group pharmacy office

    1 month ago

    Singapore National Healthcare Group Corporate Office Full time

    Company description: The National Healthcare Group (NHG) is a leader in public healthcare in Singapore, recognised at home and abroad for the quality of its medical expertise and facilities. Care is provided through an integrated network of seven primary care polyclinics, acute care and tertiary hospitals, national specialty centres and business divisions....

  • Head, Events Office

    5 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Head, Events Office plays an integral role in overseeing and managing a team of event professionals in the strategic planning and successful execution of all high-profile events at University, College and School / Department level, maximizing impact to achieve the desired outcomes of the University.Job DescriptionDefine and develop the strategic plan for...

  • HR & Operations Manager

    6 days ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    We are seeking a highly skilled HR & Admin Manager to join our team at Office Secretaries PTE. LTD. in Singapore. This is a permanent position with an attractive salary range of SGD 80,000 to SGD 120,000 per annum, along with various benefits.Job Summary:The successful candidate will be responsible for managing the administration of our office in Singapore...