Admin Executive

3 days ago


Singapore Polymer Capital Full time
Company Introduction

Polymer Capital Management is a market-neutral, multi-manager investment platform based in and focused on Asia. Polymer combines established institutional support and deep knowledge of local financial markets with a dedication to discovering and developing the region's best investment talent. Polymer was established in conjunction with PAG, one of the world's largest Asia-focused alternative asset managers, in 2019.

Job Responsibilities / Job Brief

The incumbent will provide office administrative support and secretarial support to executives to ensure smooth operational efficiency and effective communication within the organization.

Office Administrative Support

  • Office replenishment for stationeries, business cards and weekly ordering of pantry supplies.
  • Implement and/or develop office procedures and record systems
  • Receive visitors and direct them to the appropriate meeting room
  • Manage the receipt and dispatch of mail and courier deliveries
  • Perform monthly invoicing tasks
  • Provide support in internal events for employees, e.g Year-end Team Dinner, Family Day, Pink Friday, CNY Team Dinner etc by preparing facilities, logistics coordination and arranging refreshments/food, sourcing of vendors etc as and when is needed.
  • Prepare and issuance of office access cards for new hires and overseas guests

Executive Assistant Support

  • EA support to a team of executives
  • Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, provide logistical support for all meetings
  • Facilitate, prioritize, and manage calendar/ schedule meetings and calls with external parties as well as inter-office to ensure smooth arrangements of appointments and activities.
  • Provide travel support including VISA application, travel claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips
  • Assist the executives in expenses management using Concur system
  • Arrange corporate events that takes place outside of the office, such as IR meeting, off-site meeting, and investors events
  • Any other General Affairs related matters as needed and co-work with other EAs in the team

Requirements

  • Possess min 5 years of relevant experience in Office Administration or EA experience, preferably from a financial institution
  • Proficient MS Office skills (mainly for itineraries and business meetings)
  • Highly self-motivated, proactive, organized, detailed, efficient, well-balanced, and capable of managing workload w/multiple tasks and prioritizing tasks in a fast-paced environment
  • Flexible and willing to learn
  • Team-worker with good communication and interpersonal skills, self-starter and quick-learner

Why join us?

Prime Location: centrally located office space in the heart of Singapore

High-Growth: We have a team of highly ambitious professionals with a strong desire to learn and develop their skills.

Equal opportunity employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.

Global exposure: With six offices and three affiliate offices around the region, Polymer teams work together to solve meaningful problems at scale.
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