Hr & administrative executive

2 weeks ago


Singapore B+W Builders Private Limited Full time

Job Title HR and Administrative Executive Position Overview We are seeking a dedicated and detail-oriented individual to join our team as a Foreign Worker HR and Administrative Coordinator. This role is pivotal in ensuring the smooth operation of foreign worker HR function and providing essential administrative support to maintain office efficiency. Key Responsibilities Foreign Worker HR Responsibilities Maintain accurate daily attendance record of foreign workers. Track and manage foreign workers' movement, including medical leave, annual leave, home leave, and training courses. Manage dormitory needs, ensuring cleanliness and handling contract renewal or relocation as necessary. Handle Coretrade and CSOC applications and updates for foreign workers. Work Permit management including application, renewal and cancellation. Manage foreign workers' related matters such as Security bonds, OFWAS, PCP, and air ticket bookings. Facilitate smooth on-boarding and off-boarding processes for foreign workers. Preparing of monthly reports related to HR & Admin. Any ad-hoc duties as assigned. Administrative Duties Scan and file hard copy document, invoices and payment vouchers. Issue purchase orders and tax invoices accurately and promptly. Monitor company vehicle road tax, inspection deadlines, and insurance policies to ensure compliance. Manage compliance with company lorry insurance, inspection, and road tax requirements. Maintain inventory records and coordinate issuance of delivery orders as needed. Collaborate with the procurement department to forecast inventory needs and supplies. Answer incoming phone calls and greet office visitors professionally. Maintain overall office cleanliness and organization. Stock and manage office pantry supplies. Oversee inventory and ordering of office stationery supplies. Assist in coordinating company events and activities. Qualifications and Skills Proven experience in administrative role, preferably with exposure to HR function. Strong organizational skill with attention to detail. Ability to handle confidential information with discretion and integrity. Strong problem-solving skills and ability to prioritize tasks effectively. Tenacity to thrive in a challenging environment. Proactive approach and ability to work both independently and collaboratively. Excellent communication skill, both verbal and written. Proficiency in MS Office (Word, Excel, Outlook) and HR software systems. Education and Experience High school diploma or equivalent; additional qualification in HR and/or administration is preferred. Previous experience in managing foreign worker HR matters is advantageous. Working Conditions This position is based in our office environment with regular working hours. Flexibility may be required to accommodate business needs. Application Instructions To apply, please submit your resume and a cover letter detailing your relevant experience and qualifications for this position. We look forward to reviewing your application and a discussion on how you can contribute to our team. #J-18808-Ljbffr



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