Assistant operations

3 weeks ago


Singapore Methodist Welfare Services Full time

Responsibilities
Support Executive and Manager to ensure timely renewal of contracts.
Ensure information in the Maintenance database is up-to-date.
Assist Executive and Manager to ensure preventive maintenance is performed according to stipulated schedule.
Ensure service providers discharge their duties according to the terms and conditions of the service contracts.
Ensure all the servicings done are captured in the maintenance database.
Support Transport requests by utilizing driver’s time slots.
Ensure all transport requests are entered into Optimo Route App.
Ensure sufficient amount in the cash card to support every trip.
Prepare vehicle for inspection prior to renewal of road tax.
Timely renewal of insurance policy and road tax for vehicles.
Arrange for necessary inspection prior to renewal of license / certificate for relevant equipment and system.
Ensure all licenses / certificates are renewed before expiry.
Ensure License / Certificate database is up-to-date.
Work with Maintenance Team to housekeep maintenance bay fortnightly.
Raise appropriate form to seek approval before disposal of condemned items.
Arrange for Recyclable contractor to remove approved condemned items from site within stipulated time frame.
Perform proper and timely filing in hardcopies and deposit in departmental cupboards and/or softcopy in departmental Shared folder.
Help Executive and Manager to source quotations for works/goods and award accordingly.
Ensure goods deliver within stipulated timeline and tally with orders in terms of quantity and quality.
Support the department’s administrative needs.
Cover Reception counter in the absence of the Receptionist.
Undertake any other duties assigned by the Senior Executive, Assistant Manager, Senior Manager or Head of Centre (HOC).#J-18808-Ljbffr



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