HR/Office Admin

Description Sourcing for Creatives & Ops talent @ a 9 Fig./yr Health & Wellness Brand | BBA | Let’s connect Our Vision, Mission & Success are fuelled by our commitment to be a driving force of positive change to the health of everyday consumers, providing conscious, high-quality & innovative supplement products. In just 5 years, we kicked off our own DTC Health & Wellness brand from scratch and scaled it to USD$100M+ in annual sales, serving more than 3,000,000 customers worldwide with an average of 4,000 daily orders across 9 SKUs. These results caught the attention of The Financial Times, as they ranked us among APACs top High‑Growth Companies. We have also been awarded 2nd place on the E50 Awards, jointly organised by The Business Times and KPMG in Singapore. This is just the beginning of our journey, and you could be part of the next stage of our growth Your Next Role Join us as an HR & Office Admin at a fast-growing DTC Health & Wellness Singaporean Start‑Up. You’ll be the operational heartbeat, owning payroll prep, HR records, and Singapore office, while running a smooth, welcoming environment. You’ll streamline vendors, optimise space, and deliver culture‑building events. This role is perfect if you love accuracy, checklists, and optimise systems. You’ll master SG compliance (Payroll/CPF/IRAS/MOM), automate routine work, and level up with modern HRIS and workflow tools. Expect real responsibility, clear KPIs, and plenty of room to grow. What You’ll do HR Admin & Payroll Preparation Compile monthly inputs (OT, allowances, unpaid leave), reconcile variances, and hand off clean files for payroll processing Maintain change logs for joiners/leavers/adjustments with approvals and evidence, meeting monthly cutoffs Coordinate CPF/SDL/SHG readiness with Finance; track exceptions and corrections to zero‑out by next cycle Prepare and submit filings via CPF, IRAS (IR8A/AIS), and MOM portals accurately and on time Manage work pass scheduling, medicals, and document requests; maintain a dated evidence archive for audits Run a compliance calendar; chase stakeholders and close loops before statutory deadlines Employee Documentation & Records Draft and issue letters (offer, promotion, bonus, confirmation, termination) from templates with proper approvals Update HRIS and personnel files for JML events; enforce naming conventions and version control Perform periodic file audits; remediate PDPA gaps and document fixes Manage cleaners, courier, printing, and maintenance vendors with SLAs; log tickets and escalate building issues Track contracts, insurance, and renewals; 3‑way check invoices against PO and service delivery Maintain emergency contacts, access lists, and visitor processes in an organized, auditable repository Pantry & Inventory Management Forecast consumption, set reorder points, and buy within budget; adjust SKUs to minimise waste Source quotes and negotiate simple savings; document preferred supplier lists Uphold hygiene standards, expiry checks, and tidy, labelled storage Workplace Experience & Events Plan team rituals, townhalls, and external meetups; manage venues, catering, AV, and run‑of‑show Offer inclusive options (dietary, accessibility, remote‑friendly); collect post‑event feedback Maintain reusable checklists and playbooks to reduce prep time each month Facilities & Space Optimization Maintain seating plans, asset tags, and loan trackers; support IT with cards and meeting‑room devices Propose layout tweaks to improve flow, focus areas, and meeting capacity Conduct basic safety checks (first aid, fire routes); keep incident logs current What You Bring 3–5 years in Office/HR Administration with hands‑on payroll input prep, HRIS updates, and letter generation at scale Singapore statutory experience: CPF e‑Submission, IRAS (IR8A/AIS), MOM EP Online/processes; on‑time, error‑free filings history Proven accuracy and ownership: payroll input accuracy, statutory deadlines, event organisation HRIS fluency: PayBoy/BambooHR/HiBob (or similar), Google Workspace, e‑signature, basic Excel formulas and data validation Vendor and office ops: SLA tracking, PO‑to‑invoice matching, simple negotiations, and budget stewardship for pantry/events PDPA‑savvy records management: version control, structured folders, access controls, and quarterly file audits Event operations: plan/exe for up to 40 pax; logistics, accessibility, post‑event feedback; cycle time reduced month‑on‑month Bias for systems: builds checklists, templates, and trackers; closes loops and reports status proactively to stakeholders Seniority level Mid‑Senior level Employment type Full-time Job function Human Resources Industries Retail Health and Personal Care Products #J-18808-Ljbffr Industry Other Category Human Resources Sub Category HR Services