Deputy Manager, Estates

4 weeks ago

Singapore National Library Board Full time

What the role is:
Ranked top 20 most attractive employers in Singapore - The Straits Times Singapore's Best Employers 2024. This position has a strong focus on Campus Facilities and Assets Management. This holistic scope encompasses not only infrastructural aspects but also requires cross-functional coordination with school/department equipment and building facilities maintenance. The rejuvenated Campus will be a transformational sustainability environment, where design is not just for a beautiful space but also for an engaging culture for generations to come.
What you will be working on:
You will be responsible for the following:
Planning and Development
Be involved in Singapore Polytechnic, SP facilities planning, development, and management.
Perform daily routine inspections of all M&E plant rooms to ensure all essential services are in an operational readiness state.
To liaise and coordinate with stakeholders and vendors for preventive and corrective maintenance.
To manage the execution of preventive maintenance, ensure all contractual obligations are fulfilled, and identify equipment for maintenance before breakdown.
To respond to building-related / M&E breakdowns and resolve operational issues for the safety and well-being of students, staff, and the public.
To procure services through the e-procurement platform including preparation of tender specifications, tender site show, evaluation, and award.
To attend Hand Over-Take Over (HOTO) inspections and follow up on defects rectification work by appointed contractors.
To liaise with stakeholders and vendors on fitting-out works for tenanted units. Maintain records and ensure prompt renewal of all statutory permits and licenses required for operating SP Campus, plant room, and equipment including maintaining OMM, authorities’ approval, as-built drawing, warranty, and test reports.
To ensure compliance with safety and environmental regulations.
Assist in the management of the appointed maintenance agent and specialist system vendors in their maintenance scope and planned program including breakdown investigations, inspections, and audit.
Follow through on the project, including obtaining the sign-offs and approvals where necessary before the space is built, ensuring that the space is built according to approved plans.
Keep abreast of the latest Singapore Standards and authority requirements, leading Singapore Polytechnic in the desired direction.
Interface with the consultants and build stakeholder relationships, both internal and external, including government agencies and community partners.
Responsible for budgetary planning and control, ensuring that the development keeps within budget.
Write papers for approval on relevant subjects when required.
Other Project and Programme Management and Implementation of Strategy and Initiatives
Manage and coordinate ongoing projects and events at a time, keeping an eye on each timeline and achieving milestone goals to meet specific deadlines.
Identifying strategy goals, initiatives, and programs, and developing action plans for and coordinating implementation.
Other duties as assigned.
What we are looking for:
Requirements
Qualification Required and Area of Discipline
Minimum diploma or degree in Facilities Management, Mechanical/Electrical Engineering, or a related field.
Minimum 5 years of relevant experience in facilities management, building services, or mechanical and electrical (M&E) systems.
Prior working knowledge of regulatory requirements and legislation.
Proficient in using e-procurement platforms and experience preparing tender specifications.
Ability to develop and maintain Standard Operating Procedures (SOPs) and conduct risk assessments.
Good analytical skills and project management skills.
Demonstrated leadership qualities and strategic planning capabilities.
Team player with good interpersonal and communication skills to collaborate and manage with various stakeholders.
Good time management on tasks allocated, resourceful, self-motivated, driven with the ability to multitask.
Positive work attitude, ability to work with all levels of staff, and strong team player.
Excellent communication, problem-solving, presentation, negotiation, and interpersonal skills.
Successful applicants will be offered a 2-year contract in the first instance.
Closing Date:
13 Dec 2024
If you are shortlisted for the position, you should hear from us within 30 days of the closing date of the advertisement.
About Singapore Polytechnic:
As Singapore’s first polytechnic, Singapore Polytechnic (SP) prides itself on providing the best learning experience for our students in pre-employment and continuing adult education. The mission of SP is to prepare our learners to be life-ready, work-ready, and world-ready. Our vision is to be a caring community of inspired learners committed to serving with mastery.
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