Administrative Assistant
2 weeks ago
Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our fast-paced renovation company. The ideal candidate will be responsible for handling administrative tasks, coordinating project schedules, managing client communication, and supporting the field and office teams. This role is essential to ensuring our renovation projects run smoothly and efficiently. •Working days : 5.5 days Core Responsibilities of a Renovation Company Admin: 1. Office Administration & Support Answering phones, emails, and client inquiries. Scheduling meetings, site visits, and project timelines. Managing office supplies, filing systems, and general upkeep of administrative tools. 2. Project Coordination Assisting project managers by preparing job files and tracking project documentation. Coordinating with contractors, suppliers, and clients. Updating project schedules and making sure deadlines are on track. Monitoring permits, inspections, and compliance documentation. 3. Financial & Billing Tasks Preparing quotes, invoices, and purchase orders. Handling accounts payable/receivable or liaising with the bookkeeper/accountant. Keeping track of budgets and expenses for each project. 4. Client Communication & Service Acting as the first point of contact for client questions or issues. Sending out progress updates and documentation to clients. Supporting the sales team with proposals or follow-ups. 5. HR & Contractor Management Onboarding subcontractors and ensuring licenses/insurance are up to date. Tracking worker hours, payroll support, and health/safety compliance. 6. Marketing & Online Presence (in smaller companies)Managing social media pages or updating the website. Assisting with marketing campaigns, before/after project photos, and online reviews. Qualifications: Previous administrative experience, preferably in construction, renovation, or trades. Strong organizational and time management skills. Excellent verbal and written communication. Proficient in Microsoft Office (Word, Excel, Outlook)Ability to multitask and work independently in a dynamic environment. Familiarity with renovation/construction terminology is an asset. #J-18808-Ljbffr
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Administrative Assistant
5 days ago
Singapore MAXWYN PROPERTIES PTE LTD Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Job Responsibilites** - Administrative duties...
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Administrative Assistant
2 weeks ago
Singapore United HR Asia Pte Ltd Full timeWe are Hiring for Admin Assistant! Position: Administrative Assistant Location: Singapore Role Description This is a full-time on-site role for an Administrative Assistant located in Singapore. The Administrative Assistant will be responsible for providing clerical and executive administrative assistance, answering and forwarding phone calls, and...
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Administrative Assistant
2 weeks ago
Singapore TRI-TECH SECURITY PTE. LTD. Full timeAdministrative assistants are responsible for a multitude of administrative duties, including prepare Quotation, Invovicing, simple accounting accounts payable and receivable & Stock Inventory. Some administrative assistants may type documents for enter data into databases. Additionally, some administrative assistants such as filing paperwork &...
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Administrative Assistant
7 days ago
Singapore RADUGA PTE LTD Full timeOverview We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, including supporting the sales and...
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Administrative Assistant
5 days ago
Singapore RADUGA PTE LTD Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Including supporting to sales and procurement...
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Administrative Assistant
19 hours ago
Singapore REGTANK TECHNOLOGY PTE. LTD. Full timeRegtank, an MAS award winning regulatory technology company is looking for an Administrative Assistant. Administrative Assistant will direct and manage the day-to-day administrative activities for Singapore and Overseas office. He/She needs to demonstrate strong, proven capabilities in the delivery of high-quality administration services and management of a...
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Administrative Assistant
2 weeks ago
Singapore TRIPWERKZ PTE LTD Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. - Proven experience as a Virtual Assistant or...
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Administration Assistant
7 days ago
Singapore F2 SECURE PTE. LTD. Full time**Job brief**: We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Responsibilities**: - Answer and...
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Administrative Assistant
5 days ago
Singapore OSK INNOVATION PTE. LTD. Full timeAnswers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results.What are the duties and responsibilities of an Administrative Assistant? Administrative...
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Administrative Assistant
5 days ago
Singapore JLEX LLC Full time**Administrative Assistant**: **About Us** JLex LLC is a reputable boutique law firm committed to delivering exceptional legal services with professionalism, precision, and personal attention. We are looking for a **proactive and organized Administrative Assistant**to support our legal team and keep our office running smoothly. **Position Overview**: As an...
