Executive assistant
3 weeks ago
Description:Johnson & Johnson Innovative Medicine Asia Pacific is recruiting for an Executive Assistant to the Chief Financial Officer (CFO), located in Singapore.As the Executive Assistant to the CFO for J&J Innovative Medicine Asia Pacific, you will play a pivotal role in ensuring the smooth operation of our executive office. You will be responsible for providing high-level administrative support to the CFO as well as general administration support for the Innovative Medicine APAC Regional Finance organization. This role requires exceptional organizational skills, a keen eye for detail, and the ability to maintain confidentiality while handling sensitive information.Key Responsibilities:Calendar Management: Maintain and coordinate the CFO's calendars, scheduling meetings, appointments, and travel arrangements. Ensure all commitments are met while optimizing their time.
Communication: Act as a primary point of contact for internal and external stakeholders, screen and direct incoming calls and emails, and draft or review correspondence on behalf of the executives.
Meeting Coordination: Arrange and prepare materials for executive meetings, conferences, and presentations. Attend meetings and take detailed notes for later distribution.
Travel Management: Plan and coordinate travel itineraries, including flights, accommodations, and ground transportation, ensuring cost-effective and efficient travel arrangements.
Document Management: Manage and organize digital and physical files, records, and documents for the executives. Maintain an efficient and well-organized filing system.
Expense Management: Handle expense reports and reimbursements, ensuring compliance with company policies and accurate record-keeping.
Event Planning Support: Assist in the preparation and coordination of the global executive visit, as well as coordinate meetings and related logistics.
Project Support: Provide support for special projects and initiatives as assigned by the CEO and CFO, including research, analysis, and follow-up.
Confidentiality: Maintain the highest level of confidentiality regarding all aspects of the executives' work and activities.
Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including clients, partners, and board members.Qualifications:Proven experience as an executive assistant or senior administrative assistant, preferably supporting C-suite executives.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in MS Office and other relevant software.
Exceptional attention to detail and problem-solving abilities.
Ability to work independently and prioritize tasks effectively.
High level of professionalism, discretion, and integrity.
Bachelor's degree or equivalent experience preferred.Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.#J-18808-Ljbffr
-
Executive Support Specialist
2 weeks ago
Singapore Executive Access Full timeWe are seeking a highly skilled and experienced Executive Assistant to support our company directors in various administrative duties.General administrative tasks, including finance and accounting related workLiaising with bankers to provide documentation for Know Your Customer (KYC) purposesTo qualify for this role, you must possess:A minimum of 2 years'...
-
Executive Assistant Manager
5 days ago
Singapore PEOPLE PROFILERS (EXECUTIVE SEARCH) PTE. LTD. Full timeAt People Profilers (Executive Search) Pte. Ltd., we are seeking an experienced Executive Assistant Manager to join our team in Kent Ridge.The estimated salary for this role is SGD 4,500 - 6,000 per month, depending on experience and qualifications.About the RoleThis is a key position that requires exceptional administrative skills, financial knowledge, and...
-
Executive Personal Assistant
2 days ago
Singapore PEOPLE PROFILERS (EXECUTIVE SEARCH) PTE. LTD. Full timeWe are seeking a highly skilled and experienced Executive Personal Assistant to join our team at People Profilers (Executive Search) Pte. Ltd.About the RoleThis is a fantastic opportunity for someone who is passionate about delivering exceptional customer service and providing personalized support to our clients.Key Responsibilities:Provide assistance at...
-
Singapore Executive Link Services Pte Ltd Full timeInternational law firm at Raffles Quay. Job Duties Supporting Director of Administration in running the Singapore office. Assists with HR matters on employee relations including new hire, prepare employment letters, reference checks, onboarding arrangements, orientations, preparing manuals and orientation folders. Assist in staff appraisal and salary...
-
Executive Residences Ambassador
7 days ago
Singapore TREETOPS EXECUTIVE RESIDENCES Full timeAbout Treetops Executive ResidencesAt Treetops Executive Residences, we strive to provide exceptional service to our guests. Our concierge officers play a vital role in ensuring that every guest feels welcome and valued.Job Responsibilities:We are seeking a highly skilled Concierge Officer to join our team. The ideal candidate will be responsible...
-
Administrative Executive
1 month ago
Singapore EXECUTIVE OFFSHORE PTE. LTD. Full timeRoles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...
-
Executive Support Specialist
4 weeks ago
Singapore EXECUTIVE OFFSHORE PTE. LTD. Full timeAt Executive Offshore Pte. Ltd., we are seeking a highly motivated and detail-oriented Administrative Executive to join our team.The successful candidate will provide administrative support to the Chartering Department, conducting market surveys and participating in tendering activities. This role is ideal for individuals with excellent written and verbal...
-
Marketing Communications Executive
5 months ago
Singapore TREETOPS EXECUTIVE RESIDENCES Full timeRoles & ResponsibilitiesJob DescriptionJob Responsibilities: Responsible for copy-writing and designing of all marketing related collaterals, such as brochures, newsletters and electronic direct mailers etc. Provide support to Marcom Manager on all Marcom related duties such as analysis, managing of social media and media monitoring. Manage, plan and...
-
Executive Assistant
2 days ago
Singapore Executive Access Full time $100,000You will be required to support the company directors in the following General administrative duties General Finance and accounting related work Liaising with bankers to provide documentation for KYC purpose To qualify for this role, you must possess Minimum 2 years working in a family office environment Some prior experience in general...
-
Executive Assistant
2 weeks ago
Singapore Executive Access Full timeYou will be required to support the company directors in the following General administrative duties General Finance and accounting related work Liaising with bankers to provide documentation for KYC purpose To qualify for this role, you must possess Minimum 2 years working in a family office environment Some prior experience in general finance experience...
-
Singapore PEOPLE PROFILERS (EXECUTIVE SEARCH) PTE. LTD. Full timeJob Summary:We are seeking an experienced Concierge Service Executive to provide exceptional customer service and create unforgettable experiences for our clients. As a key member of our team, you will be responsible for delivering swift, personalized service while maintaining a sophisticated presence in customer-centric areas.About the Role:This is a unique...
-
Accounts executive
3 weeks ago
Singapore Treetops Executive Residences Full timeJob Scope: Responsible for the maintenance of partial accounts payable and receivable, general ledger, assisting in credit control and cover duties when necessary. Job Requirements: Minimum 2 years of relevant experience in accounting and bookkeeping, preferably in the hospitality industry. Service-oriented and committed to work. Independent and...
-
Business Development Associate
3 weeks ago
Singapore Executive Access Full timeAbout Executive AccessAt Executive Access, we provide exceptional services to our clients. Our team of experts is dedicated to delivering high-quality support.Job SummaryWe are seeking a highly skilled Business Development Associate to join our team. The successful candidate will be responsible for providing general KYC support, liaising with the bank for...
-
Senior digital marketing executive, sea
4 weeks ago
Singapore BTI Executive Search Pte Ltd Full timeYou will be accountable for supporting the operations aspect for the overall digital strategy for SEA market. Your work includes planning, implementing, monitoring and reporting on digital marketing campaigns across digital marketing channels. Digital Marketing (Regional) Assist with the development of digital content for social, Email marketing, or online...
-
Executive, human resource
1 week ago
Singapore Business Executive Coach Full timePress Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert This position will provide regional payroll support for Singapore local employees and expatriates in the countries we operate in. Process payroll for Singapore entities and liaise with regional payroll vendors, review and validate payroll processing and...
-
Accounts Executive
7 days ago
Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full timeRoles & ResponsibilitiesOur client in the banking industry, is urgently hiring a dynamic accounting professional to join their team.Accounting Executive (6 months contract)Job Description Maintain full set of accounts (AR/AP/FA/GL/BS/PL), including preparation and posting of journal entries Perform daily and month-end account closing activities and bank...
-
Executive Assistant
2 days ago
Singapore OUR RECRUITERS LLP Full time $3,000 - $4,800Executive Assistant Job Description: Executive Assistant The Executive Assistant will provide essential support to senior executives by managing schedules, coordinating meetings, and preparing budget reports. This role is vital for ensuring effective communication and smooth operations within the team. Key Responsibilities: Executive Support: Act...
-
Communication Assistant
2 days ago
Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time $2,500 - $3,500Responsibilities Prepare and distribute company’s in-house monthly news bulletin and quarterly magazine in consultation with the Editorial Board; Prepare daily news to be sent out to crew on-board vessels; Work with in-house Graphic Designer and Web Developer in maintaining company website and other publicity materials; Prepare and assist the...
-
Singapore Artemis Executive Solutions Full timeJob SummaryWe are seeking an experienced Senior M&E Engineer to join our team at Artemis Executive Solutions. This is a fantastic opportunity for someone with a strong background in Mechanical and Electrical engineering to take on new challenges and contribute to the success of our projects.About the RoleThe successful candidate will be responsible for...
-
Executive assistant
3 weeks ago
Singapore Nethermind Full timeJoin to apply for theExecutive Assistantrole atNethermind. What are we all about?We are a team of builders and researchers on a mission to empower enterprises and developers worldwide to access and build on decentralized systems. Our expertise covers several domains: Ethereum and Starknet protocol engineering, layer-2, cryptography research, protocol...