Promotion Coordinator

1 week ago

Singapore beBeeMarketing Full time

As a member of the Promotions Team, you will play a key role in coordinating all aspects of promotional activities. Your primary objective will be to assist in developing overall event plans and execution strategies.

Key Responsibilities

  • Develop and Manage Event Timelines: Create and manage comprehensive timelines and checklists, monitor progress, and ensure all deliverables are on track. Proactively flag potential delays and adjust timelines as needed.
  • Coordinate with Vendors: Liaise with external vendors (e.g., AV, catering, equipment rental), ensuring timely delivery, quality assurance, and clear communication between vendor & internal teams.
  • Manage Event Logistics: Organize logistics such as transportation, storage, delivery schedules, and inventory tracking. Coordinate with venues for access, security, and operational needs.
  • Oversee Event Operations: Develop and oversee event operations, including floorplan layouts, seating arrangements, and equipment placement.
  • Present Event Content: Coordinate presentations, slides, and media with speakers and emcees. Ensure technical compatibility and provide AV support if needed. Manage show flow and script timing during the event.
  • On-Site Management: Serve as point of contact on event day(s), ensuring seamless execution to maintain good service standards, including setup, registration, staff briefing, troubleshooting, and tear-down.
  • Quality Assurance: Ensure events meet brand standards, audience expectations, and client requirements.
  • Client Relationships: Maintain regular updates and clear communication with clients. Manage expectations, provide recommendations, and address concerns. Support long-term relationship building and client satisfaction.
  • Post-Event Evaluation: Gather feedback from stakeholders, attendees, and internal teams. Support in compiling post-event reports, including performance metrics and improvement areas.

Job Requirements

  • Diploma or Degree in Event Management, Marketing, Hospitality, or a related field.
  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
  • Strong written and verbal communication skills in English.
  • Knowledge of Japanese culture, tourism places, foods, and characters is an asset.
  • Minimum 2–4 years of experience in event coordination, project management, or related roles.
  • Proven experience in managing end-to-end event logistics and operations.
  • Strong understanding of event planning, budgeting, and timeline tracking.
  • Experience working with vendors, clients, and internal teams.
  • Able to work independently and as part of a team.
  • Comfortable with flexible hours, including weekends and evenings during events.
  • Exceptional problem-solving and crisis management skills.
  • High attention to detail and organizational skills.

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