Project Coordinator

6 days ago

Singapore Creative Technology Group Full time

Position Overview
We are seeking a capable and motivated Project Coordinator / Project Manager to join our team at CT Singapore. The ideal candidate should have a background in live events, audiovisual (AV) production, or technical project management. This position offers growth opportunities based on experience and future performance.
You will be responsible for coordinating and delivering a wide range of live events and technical projects across the Asia-Pacific region. This includes managing client relationships, overseeing technical and operational aspects, ensuring compliance and documentation, and leading/supporting on-site execution. The ideal candidate is resourceful, highly organized, technically inclined, and comfortable working both independently and as part of a fast-paced team. And deliver successful event.
Key Responsibilities
Project & Client Management
Coordinate and deliver events from initial brief through to on-site execution and project close-out
Act as the main point of contact for clients throughout the project lifecycle
Attend client meetings, site recces, and technical planning sessions
Support or lead project budgeting, quotations, and cost monitoring
Maintain strong client relationships to foster repeat business
Technical & Operational Planning
Recommend and prepare technical solutions and AV equipment lists
Produce technical layouts and drawings using CAD/Vectorworks (advantageous)
Coordinate freelance crew and technical show operators for events
Manage logistics: crew scheduling, transport arrangements, and on-site substitutions
Supervise on-site setup and teardown, ensuring smooth event execution
Documentation & Compliance
Generate project paperwork: crew booking sheets, warehouse job files, risk assessments, method statements, and schedules
Submit required certificates, permits, and supporting documents pre- and post-event
Ensure compliance with health and safety procedures onsite and in-office
Team Collaboration & Support
Liaise with internal teams, venues, vendors, and third-party contractors
Interface with Admin and Project Assistants for vendor sourcing and paperwork coordination
Support warehouse and equipment maintenance where necessary
Other Duties
Travel across the region as required for project support
Be available after hours and on weekends during active project periods
Undertake any additional tasks assigned by the Project Director
Qualifications & Skills
Experience in live events, AV, production, or project coordination/management
Solid foundational knowledge of AVL systems (audio, video, lighting) and how they integrate on-site is a strong plus.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Working knowledge of CAD software (Vectorworks, AutoCAD, Sketch-Up) is a strong advantage
Strong communication and interpersonal skills
Highly organized with attention to detail and deadlines
Ability to lead when necessary, and support when required
Willingness to work extended hours and travel across APAC
Desirable Traits
· Strong problem-solving skills and ability to stay calm under pressure
· Excellent time management and ability to prioritize multiple tasks effectively
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