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Senior Executive

2 weeks ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
About the School of Humanities

The School of Humanities is a leading centre of research in a wide range of humanities disciplines, providing quality education to our students and conducting cutting-edge research at the highest international level.

We offer undergraduate and postgraduate programmes in history, philosophy, linguistic and multilingual studies, English literature, and Chinese studies, with a focus on making a significant impact on our understanding of society and culture in Singapore and beyond.


Job Responsibilities: Secretarial Support to the Chair
  • Provide general administrative support in coordinating various meetings chaired by the School Chair.
  • Manage Chair's calendar and engagements to optimise their time.
  • Coordinate and facilitate Chair's travel arrangements, including raising travel requests and claims.
Event Support and Management
  • Manage and coordinate the School's funding schemes for event support, working closely with the Head of Admin and the School Chair to ensure strategic alignment, transparency, and optimal resource allocation.
  • Serve as the key advisor for event consultancy, guiding event organisers through procurement, administrative, and financial processes to ensure compliance and operational excellence.
  • Drive the planning and execution of School-level events, taking charge of pre-event preparations, coordinating cross-functional teams for on-site support, and post-event follow-ups.
  • Assist in coordinating visits to the school by external delegations, ensuring a professional and impactful experience.
General Administration
  • Update staff distribution lists in the School.
  • Work with School HR and Facilities Office on general upkeep of offices, assignment of office/workspace to new faculty and staff.
  • Procure goods and services for the School's admin office and stationery store.
  • Maintain and update the School's intranet.
  • Assist the Head of Admin with the administration of School schemes and initiatives.
  • Organise staff welfare activities.
Requirements:
  • Bachelor's degree in any discipline from a recognised university.
  • At least two years of administrative experience, preferably with event planning experience.
  • Excellent communication and interpersonal skills.
  • Strong organisational and time management skills.
  • Attention to detail and accuracy.
  • Proficiency in MS Office: competent in Word, Excel, and PowerPoint for various administrative tasks.
  • Adept in online communication tools, such as Microsoft Teams and Zoom.

Please note that only shortlisted candidates will be notified.