Executive Assistant

1 week ago

Singapore PEOPLESEARCH PTE. LTD. Full time

Overview Executive Assistant – 1 Year Contract Our client is a globally recognized pharmaceutical company with a strong international presence and they are looking to hire an experienced Executive Assistant – 1 year Contract. Responsibilities Travel Management: Coordinate and manage complex travel arrangements (flights, accommodations, transportation) for senior level executives. Expense Management: Oversee and track the executives' expenses, including processing travel reimbursements and ensuring that all receipts and documentation are properly filed and submitted. Calendar and Schedule Management: Proactively manage the executives’ calendars by scheduling meetings, appointments, and conference calls; prioritize and arrange appointments based on urgency, importance, and availability of executives. General Administrative Support: Handle confidential and sensitive information with discretion; support additional administrative tasks as needed to ensure the smooth operation of the office; coordinate and organize company events. Qualifications 5+ years of experience in an executive assistant or administrative support role, ideally supporting senior-level management or C-suite executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills with the ability to manage multiple projects simultaneously. Discretion and confidentiality in handling sensitive information. Ability to work independently and as part of a team in a fast-paced, dynamic environment. Desired Skills Experience with expense management software (e.g., Concur). Experience with town hall meetings Strong problem-solving abilities and adaptability. Having prior experience in the healthcare or pharmaceutical industry provides a significant advantage 1 Year Contract Position Office Location: South, Singapore Feel free to forward this great opportunity to someone who would be a great fit for this role. All information will be kept strictly confidential. We regret to inform that only successful applicants will be contacted. PeopleSearch Pte Ltd EA License No: 16S8057#J-18808-Ljbffr

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