Executive Secretary

3 days ago

Jurong East, Singapore PERSOL Full time

Description Executive Secretary (Healthcare) – Jurong EastDuration: 4 months (17 Nov 2025 to 16 Mar 2026), subject to further extension Working Location: West, Jurong East Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)Job DutiesSPECIFIC (80 %)Maintain Clinical HOD's diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements Manage admin duties such as typing, scanning, making appointments, coordinating meetings, book meeting rooms, open general mails and replying to enquiries. Answer and screen telephone calls and enquiries for Clinical HOD and department doctors. Establish and maintain filing system. Process incoming and outgoing mail. Inform and/or remind HOD on matters of interest and importance. Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants. Provide in administrative support to department doctors including HOs, MOs, residents, and medical students. Draft, compose and/or type documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors. Working together with other department admins on schedules GENERAL (20 %)Generate monthly roster for medical staff Compile department's statistics and prepares department's monthly reports. Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc). Administer other claims, as necessary. RequirementsInterested candidates, please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile. Contact number: 8189 1***We regret to inform that only shortlisted candidates will be notified. #J-18808-Ljbffr

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