Assistant Manager, Procurement

5 days ago

Singapore PAP Community Foundation Full time

Adhere to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement activities
Execute procurement activities in accordance with the PCF Purchasing Policy and standard procurement procedures
Administer tenders including drafting of tender specifications, publication, briefings, responding to enquiries, tender closing, conducting clarifications, evaluations, seeking approval, contracting, etc.
Guide and work with PCF divisions, departments and centres to finalise requirements, evaluations, approval papers, etc.
Systems and Processes
Administer the procurement system
Propose, review and update standard operating procedures
Lead spend analysis and demand aggregation projects, and process automation initiatives
Contracts Management
Lead the maintenance of the contracts database and issue reminders for contract renewals in a timely manner
Lead periodic reviews of the Conditions of Contract, and manage contract disputes resolution
Training
Prepare training content, plan and conduct procurement training sessions and centre engagement sessions for PCF divisions, departments and centres
Draft and issue procurement advisories and quarterly newsletters
Administration
Process vendors registration and respond to enquiries
Conduct review of purchase orders and support audits
Perform filing and office management
Any other duties assigned
Job Holder Requirements:
Degree with a minimum of 3 years’ relevant working experience or
Diploma with a minimum of 5 years’ relevant working experience
Experience in administering tenders and using procurement systems is a must
Proficient in MS Word, Excel and PowerPoint
Excellent organising, presenting and writing skills
Able to work in a fast-paced environment
Seniority level
Seniority level Mid-Senior level
Employment type
Employment type Full-time
Job function
Job function Purchasing
Industries Non-profit Organizations
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